Leasing Operations Coordinator

Spinoso-Real-Estate-Gro; Pitcher Hill (NY); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

100% Company-Paid Medical & Dental Ins

Vision Insurance

Short-Term & Long-Term Disability

401(k) Retirement Plan

Paid Time Off & Holidays

Phone Reimbursement

Collaborative culture

Job summary

Spinoso Real Estate Group in Syracuse, NY seeks a Leasing Administrative Assistant to support the leasing team with day-to-day operations, document preparation, reporting, and tenant records. The role emphasizes organization, proactive coordination, and strong customer service as you manage meetings, leasing files, and cross-functional collaboration across our growing portfolio.

Reporting to the SVP, Leasing, this position offers exposure to commercial real estate operations and professional

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1–3 years of administrative, leasing, customer service, or office experience preferred.
• Strong organizational and time management skills with the ability to prioritize multiple projects.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience with Yardi, SharePoint, Placer, Adobe Acrobat, Concur, or similar software is a plus.
• Strong attention to detail and problem-solving skills.
• Ability to work independently while collaborating effectively with a team.
• Professional, dependable, and customer-focused.

Responsibilities

• Providing administrative support to the Leasing team and executive leasing leadership.
• Preparing, organizing, and maintaining leasing files, reports, and documentation.
• Creating daily, weekly, and monthly leasing reports to support business decisions.
• Coordinating meetings, calendars, property tours, and cross-functional collaboration.
• Responding to phone calls, emails, and inquiries with professionalism and exceptional customer service.
• Assisting with preparation and processing lease agreements, renewals, and related documentation.
• Ensuring leasing documents are complete, accurate, and properly maintained.
• Managing large collaborative documents used across multiple departments.
• Supporting local and remote Leasing Representatives through Microsoft Teams, phone, and email.
• Maintaining accurate tenant information within property management software.
• Assisting with marketing materials, leasing books, presentations, and promotional flyers.
• Helping maintain an organized office environment while supporting day-to-day operations.
• Handling confidential tenant and company information with discretion and professionalism.

Skills

Administrative support

Leasing coordination

Customer service

Microsoft Office

Education

High school diploma

Associate degree preferred

Bachelor's degree preferred

Tools

Yardi

SharePoint

Placer

Adobe Acrobat

Concur

Job description

Spinoso Real Estate Group in Syracuse, NY seeks a Leasing Administrative Assistant to support the leasing team with day-to-day operations, document preparation, reporting, and tenant records. The role emphasizes organization, proactive coordination, and strong customer service as you manage meetings, leasing files, and cross-functional collaboration across our growing portfolio.

Reporting to the SVP, Leasing, this position offers exposure to commercial real estate operations and professional