Office Operations Coordinator

Vaco; Columbus (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Vaco by Highspring in Columbus, OH, is seeking an organized administrative assistant to greet visitors, manage mail, and coordinate calendar needs.

You will support multiple departments with data entry, filing, and document management, and assist with invoice processing and onboarding.

This full-time role offers an opportunity to contribute to events, vendor relationships, and a professional office environment.

Qualifications

• Experience in administrative support and data entry.
• Strong organizational and scheduling skills.
• Excellent written and verbal communication.

Responsibilities

• Greet visitors, clients, and vendors in a professional manner.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies and inventory; coordinate supply orders.
• Perform data entry, filing, scanning, and document management.
• Assist with scheduling meetings and preparing conference rooms.
• Maintain records, spreadsheets, and internal databases.
• Support management and various departments with administrative tasks.
• Assist with invoice processing and expense tracking.
• Coordinate office maintenance and vendor relations.
• Assist with onboarding new employees and coordinating office access.
• Support company events and special projects.
• Maintain a clean, organized, and professional office environment.

Job description

Vaco by Highspring in Columbus, OH, is seeking an organized administrative assistant to greet visitors, manage mail, and coordinate calendar needs.

You will support multiple departments with data entry, filing, and document management, and assist with invoice processing and onboarding.

This full-time role offers an opportunity to contribute to events, vendor relationships, and a professional office environment.