Office & Mail Coordinator — Growth & Front Desk Impact

Capital-Property-Solutions; Columbus (OH); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Computer provided

11 Paid Holidays

401(k)

Job summary

Capital Property Solutions is seeking an organized, detail-oriented Office Coordinator to join our Resident Services team in Columbus. You will manage mail operations for HOAs, keep the office running smoothly, and support mailroom, kitchen, supplies, and front-desk tasks.

The role requires attention to detail, strong communication, and ability to handle mail, records, and software entries. A positive, professional demeanor and reliability are essential to success in this on-site position.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to operate office equipment (printers, scanners, copiers, postage machines).
• Familiarity with property management software (Yardi/AppFolio) preferred.
• Professional and courteous demeanor with visitors and staff.

Responsibilities

• Print and prepare outgoing letters and mail for HOAs.
• Process outgoing mail for timely delivery; sort, seal, and post as needed.
• Ensure accuracy of addresses and documents prior to mailing.
• Maintain mailroom and office supplies; keep records of incoming mail.
• Manage offsite mail, route scanned/physical mail to appropriate staff.
• Support special mail projects and meet deadlines per association instructions.
• Answer phones and greet visitors, directing them to the right staff.
• Enter and maintain resident and vendor information in property management software.
• Provide general administrative support across departments as needed.

Skills

Attention to detail

Office equipment operation

Time-management

Good communication

Multi-tasking

Education

High school diploma or equivalent

Tools

Yardi

AppFolio

Job description

Capital Property Solutions is seeking an organized, detail-oriented Office Coordinator to join our Resident Services team in Columbus. You will manage mail operations for HOAs, keep the office running smoothly, and support mailroom, kitchen, supplies, and front-desk tasks.

The role requires attention to detail, strong communication, and ability to handle mail, records, and software entries. A positive, professional demeanor and reliability are essential to success in this on-site position.