Office & Operations Administrator

FactoryFix; Saint Michael (MN); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Health & Wellness: Medical, and Dental

Paid Time Off

401(k) with employer match

Family leave

Career development

Long Term Disability insurance

Telehealth system

Company paid life insurance

Job summary

FactoryFix in Minnesota is seeking an Administrative Assistant to support general office tasks, process mail, answer phones, and help maintain the purchase order system.

The role involves creating and entering new jobs, adding customers, handling AR/AP tasks, deposits and weekly check runs, and assisting managers and quality teams as needed.

Qualifications include an Associate degree, strong communication, proficiency in MS Office, and confidentiality; JobBOSS experience is a plus.

Qualifications

• Associate degree is required.
• Equivalent experience is preferred.
• Excellent communication skills, both verbal and written.
• MS Office proficiency; JobBOSS experience is a plus.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Handle general office duties including phones, mail, and supplies.
• Maintain purchase order system and issue POs for supplies and subcontractors.
• Receive packing slips and process paperwork for shipments.
• Set up new jobs and enter new customers.
• Assist daily AR/AP tasks including deposits and weekly check runs.
• Process paperwork/shipment of completed jobs.

Skills

Communication skills

MS Office proficiency

Multi-tasking

Fast-paced environment

Education

Associate degree

Tools

JobBOSS

Job description

FactoryFix in Minnesota is seeking an Administrative Assistant to support general office tasks, process mail, answer phones, and help maintain the purchase order system.

The role involves creating and entering new jobs, adding customers, handling AR/AP tasks, deposits and weekly check runs, and assisting managers and quality teams as needed.

Qualifications include an Associate degree, strong communication, proficiency in MS Office, and confidentiality; JobBOSS experience is a plus.