Office Administration - Onsite

FactoryFix; Saint Michael (MN); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Health & Wellness: Medical, and Dental

Paid Time Off

401(k) with employer match

Family leave

Career development

Long Term Disability insurance

Telehealth system

Company paid life insurance

Job summary

FactoryFix in Minnesota is seeking an Administrative Assistant to support general office tasks, process mail, answer phones, and help maintain the purchase order system.

The role involves creating and entering new jobs, adding customers, handling AR/AP tasks, deposits and weekly check runs, and assisting managers and quality teams as needed.

Qualifications include an Associate degree, strong communication, proficiency in MS Office, and confidentiality; JobBOSS experience is a plus.

Qualifications

• Associate degree is required.
• Equivalent experience is preferred.
• Excellent communication skills, both verbal and written.
• MS Office proficiency; JobBOSS experience is a plus.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Handle general office duties including phones, mail, and supplies.
• Maintain purchase order system and issue POs for supplies and subcontractors.
• Receive packing slips and process paperwork for shipments.
• Set up new jobs and enter new customers.
• Assist daily AR/AP tasks including deposits and weekly check runs.
• Process paperwork/shipment of completed jobs.

Skills

Communication skills

MS Office proficiency

Multi-tasking

Fast-paced environment

Education

Associate degree

Tools

JobBOSS

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform general office work:
• Answer phones, process mail, and order supplies
• Scanning and merging files
• Support quality and managerial teams as needed
• Maintenance of purchase order system:
• Issue purchase orders for supplies and subcontractors
• Receive packing slips into system
• Responsible for all aspects of job processing including:
• Set up new jobs
• Enter new customers
• Order material as needed
• Process paperwork/shipment of completed jobs
• Assist with daily AR/AP tasks:
• Deposits
• Process weekly check run

Employee will be required to perform other duties as requested, directed or assigned.

QUALIFICATIONS

• - Required: Associates Degree

• Preferred: equivalent experience
• Adhere to highest standards of ethics, integrity, professionalism, sensitivity, and confidentiality
• Must have excellent communication skills, both verbal and written
• Excellent computer skills including MS Office; JobBOSS experience a plus
• Must be able to multi-task and work in a fast-paced environment

Benefits

We value our employees and are committed to providing a comprehensive benefits package that supports your well-being, professional growth, and work-life balance. In accordance with Minnesota’s new benefits disclosure requirements, we are proud to offer:

• Health & Wellness: Medical, and Dental insurance options to keep you and your family covered.
• Paid Time Off: Paid time off, and paid holidays.
• Retirement Savings: 401(k) with employer match to help you plan for the future.
• Family Leave: Family medical leave to support work-life balance in compliance with the state of MN laws/regulations.
• Professional Development: Career advancement opportunities.
• Additional Perks: Long Term Disability insurance, Telehealth system, and Company paid life insurance.

Benefit eligibility may vary based on position, tenure, and employment status. More details will be provided during the hiring process.