Clerical Assistant Operations at The Vision Companies

University of Delaware; Ham Lake (MN); On-site; USD 40,000 - 55,000; Full time

Job summary

A growing precision machining company in Ham Lake, MN is seeking an experienced Clerical Assistant Operations to support various day-to-day functions across departments. The ideal candidate will have a manufacturing background, strong administrative skills, and at least 1 year of experience in accounts payable and receivable. Responsibilities include data entry, supporting HR functions, and ensuring operational efficiency. Proficiency in Microsoft Office and familiarity with ERP systems is preferred.

Qualifications

• Manufacturing industry background required.
• Minimum 1 year of AP/AR experience required.
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Answer incoming calls and provide administrative support.
• Perform Accounts Payable (AP) and Accounts Receivable (AR) duties.
• Assist with writing and updating Work Instructions (WI) and Standard Operating Procedures (SOPs).
• Enter data in ERP system (Visual).
• Support ISO 9001:2015 quality systems.

Skills

Communication skills

Organizational skills

Problem-solving skills

Multitasking ability

Tools

Microsoft Office Suite

ERP systems (Visual preferred)

Job description

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Job Summary: Our client is a growing, family-owned precision machining company with over 47 years of excellence, is seeking an experienced Clerical Assistant Operations to support the day-to-day functions of its Ham Lake, MN facility. This versatile position is ideal for someone with a manufacturing background, strong administrative skills, and the ability to multitask across departments. From finance and HR to ERP management and inventory reconciliation, this role is vital in ensuring operational efficiency.

Key Responsibilities:

• Answer incoming calls and provide administrative support.
• Perform Accounts Payable (AP) and Accounts Receivable (AR) duties.
• Support time clock management and serve as payroll backup.
• Assist with writing and updating Work Instructions (WI) and Standard Operating Procedures (SOPs).
• Participate in inventory reconciliation and support materials tracking.
• Enter data in ERP system (Visual), including work orders and production reports.
• Generate and distribute production and inventory reports, such as material arrival and shortage lists.
• Cross-train to provide backup support to other roles as needed.
• Assist with HR duties such as documentation and administrative support.
• Ensure accuracy of data entry in Microsoft Office tools and company systems.
• Support ISO 9001:2015 quality systems.
• Collaborate on special projects assigned by the Director of Operations.

Qualifications:

• Manufacturing industry background required.
• Minimum 1 year of AP/AR experience required.
• High proficiency in the Microsoft Office Suite.
• Familiarity with ERP systems (Visual preferred).
• Strong organizational, communication, and problem-solving skills.
• Project coordination and multitasking ability.
• Knowledge of ISO 9001:2015 quality standards preferred.
• Ability to cross-train and support multiple departments.