Operations Billing & Admin Specialist

Burckhardt Compression (US) Inc.; Batavia (IL); On-site; USD 50,000 - 80,000; Full time

Job summary

Burckhardt Compression (US) Inc. is seeking an Administrative Assistant to support the Service Operations team, handling invoicing, work orders, and financial reporting across field service, repair operations, and customer service.

The role collaborates with Operations, Finance, Project Management, and vendors to ensure accurate documentation and efficient workflows. The ideal candidate will bring 3–5 years of administrative experience in industrial settings, proficiency with Microsoft Office

Qualifications

• High school diploma or equivalent; Associate degree preferred.
• 3-5 years of administrative, operations support, or office management experience.
• Experience supporting field operations, industrial services, manufacturing, or similar environments preferred.
• Experience with SAP Concur expense management preferred.

Responsibilities

• Prepare and process invoices for spare parts, field service, and repair.
• Verify pricing, labor charges, travel costs, and documentation for accuracy.
• Obtain approvals and distribute invoices to customers in a timely manner.
• Maintain invoicing records in CRM systems and shared repositories.
• Create, maintain, and close repair work orders in CRM/ERP systems.
• Support financial reporting and cost tracking in Dynamics 365 Business Central.
• Coordinate with Operations, Finance, Project Management, and Vendors.
• Review and maintain the quality of customer-facing reports and documentation.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Customer service

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Dynamics 365

SAP

Sage

SAP Concur

Job description

Burckhardt Compression (US) Inc. is seeking an Administrative Assistant to support the Service Operations team, handling invoicing, work orders, and financial reporting across field service, repair operations, and customer service.

The role collaborates with Operations, Finance, Project Management, and vendors to ensure accurate documentation and efficient workflows. The ideal candidate will bring 3–5 years of administrative experience in industrial settings, proficiency with Microsoft Office