Office Operations & Admin Specialist

Cozen O'Connor; United States; Teletrabalho; USD 32 000 - 43 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Discretionary annual bonus

Extended health care, dental, vision,

Life insurance

Short-term & long-term disability

Parental leave top-up

RRSP matching

Hybrid work environment

Paid vacation, sick and personal time

Employee referrals

Professional development reimbursents

Fitness reimbursement

Resumo da oferta

Cozen O’Connor LLP is seeking a motivated, full-time Administrative Assistant for our Toronto office. This onsite role supports office management, legal staff, and clients with routine administration, document preparation, and calendar coordination.

The position requires excellent organizational skills, strong communication, and a customer-service mindset. It includes flexible hours beyond standard times and a collaborative, fast-paced team environment.

Qualificações

• Minimum 1 year of administrative/clerical experience.
• Strong organizational skills and proactive mindset.
• Excellent reading comprehension and proofreading skills.
• Ability to work independently and as part of a team with sound judgment.
• Ability to support clients, visitors and vendors with a customer-service mindset.
• Physical ability to perform tasks such as lifting and room setup.

Responsabilidades

• Provide general administrative assistance to office management and others as assigned.
• Draft, format and refine documents and reports; produce spreadsheets and maintain office databases.
• Manage finance-related duties: invoices, expense reports, vendor inquiries, deposits.
• Liaise with vendors and agencies to facilitate services for smooth operation.
• Update and maintain office procedures, checklists and reference documents.
• Provide calendar management, travel arrangements and document filing support.
• Assist with projects, new processes and initiatives as assigned by office management.
• Support lawyers and practice assistants as directed by the office manager.

Conhecimentos

Organizational skills

Microsoft Office Suite

Communication skills

Customer service mindset

Attention to detail

Teamwork

Discretion & confidentiality

Ability to learn firm software

Ferramentas

Microsoft Office (Outlook, Word, Excel)

Descrição da oferta de emprego

Cozen O’Connor LLP is seeking a motivated, full-time Administrative Assistant for our Toronto office. This onsite role supports office management, legal staff, and clients with routine administration, document preparation, and calendar coordination.

The position requires excellent organizational skills, strong communication, and a customer-service mindset. It includes flexible hours beyond standard times and a collaborative, fast-paced team environment.