ARC Legal Assistant

Cozen O'Connor; New York (NY); On-site; USD 90,000 - 105,000; Full time

Job summary

Cozen O’Connor seeks an experienced ARC Legal Assistant with litigation background to support attorneys across practice groups. The role emphasizes accuracy, proactive communication, and ownership from receipt through completion.

The ARC is a centralized team delivering high-quality administrative support; build trusted relationships with attorneys and clients while handling a dynamic workload in a fast-paced environment.

Qualifications

• Excellent written and verbal communication with clients, attorneys, and staff.
• Strong organizational and prioritization skills in a fast-paced setting.
• Ability to manage multiple tasks and deadlines with accuracy.
• Willingness to work overtime as needed.
• Familiarity with electronic docketing and legal document workflows.

Responsibilities

• Prepare, revise, format, proofread, and transcribe legal documents via BigHand or other sources.
• Prepare and manage documents for e-filing, ensuring court requirements are met.
• Enter dates and deadlines into the docketing system.
• Create engagement letters, invoices, and matter administration documents.
• Coordinate depositions, mediations, meetings, and related logistics.
• Arrange travel, hotel, and transportation as needed.
• Maintain client and office files in the document management system.
• Communicate professionally with attorneys, clients, and vendors.
• Perform accurate data entry for client and matter information.
• Provide document production and administrative support as required.
• Review work for completeness and accuracy before delivery.
• Manage multiple assignments and communicate status promptly.

Skills

Communication

Multitasking

Attention to detail

Overtime flexibility

Education

High school diploma or equivalent

College degree preferred

Tools

Microsoft Word

Microsoft Outlook

iManage

Job description

Job Description

Cozen O’Connor is seeking an experienced Legal Assistant with litigation experience to join the Attorney Resource Center (ARC). ARC is a centralized team of skilled administrative professionals that provides responsive, high-quality support to attorneys across practice groups and client matters.

Cozen O’Connor is seeking an experienced Legal Assistant with litigation experience to join the Attorney Resource Center (ARC). ARC is a centralized team of skilled administrative professionals that provides responsive, high-quality support to attorneys across practice groups and client matters.

The ARC Legal Assistant is responsible for managing a varied workflow of legal and administrative assignments with accuracy, efficiency, sound judgment, and a strong commitment to service. While the role operates within a collaborative team environment, the Legal Assistant is also expected to build trusted working relationships with attorneys, understand their practice needs and preferences, communicate proactively, and take ownership of assignments from receipt through completion.

Responsibilities

• Prepare, revise, format, proofread, and transcribe legal correspondence, pleadings, memoranda, reports, forms, and other documents via the BigHand workflow tool or other source material.
• Prepare and manage documents for electronic filing, including confirming applicable court requirements and supporting the retrieval and filing of accepted or file-stamped copies.
• Enter critical dates and deadlines accurately into the Firm’s electronic docketing system in accordance with established procedures.
• Prepare new client and new matter documentation, engagement letters, invoices, check requests, expense reports, and other matter-administration materials at the direction of attorneys or paralegals.
• Schedule and coordinate depositions, mediations, meetings, conferences, and related logistics, including communications, materials, vendors, and follow-up.
• Coordinate travel arrangements, including transportation, automobile rentals, and hotel reservations.
• Maintain electronic and paper client and office files, including saving and organizing emails and documents in the Firm’s document management system.
• Communicate professionally with attorneys, clients, colleagues, courts, and third-party vendors by telephone and email.
• Perform accurate data entry, including client biographical or corporate information, attorney time, and other information required in Firm systems.
• Provide document production and administrative support, including copying, printing, scanning, mailing, assembling, and merging documents.
• Review all work for completeness, accuracy, formatting, context, and compliance with instructions before delivery.
• Manage multiple assignments and competing deadlines, communicate status and capacity promptly, and elevate questions or risks when appropriate.
• Support colleagues, share relevant information, and contribute to balanced workflow and consistent service across the centralized team.
• Perform other duties as assigned based on attorney, client, team, and business needs.

Qualifications

• Outstanding written and verbal communication skills, with the ability to interact professionally with attorneys, clients, staff, courts, and vendors.
• Advanced proficiency in Microsoft Word and Outlook, together with strong general computer and document-processing skills.
• Demonstrated ability to prepare, edit, format, and proofread legal documents with exceptional attention to detail.
• Experience with electronic document management systems; iManage experience is preferred.
• Technical legal writing and professional memorandum and letter preparation skills.
• Knowledge of New York, surrounding jurisdictions, and Federal Court Rules and electronic filing requirements, together with a willingness to develop knowledge of additional jurisdictions.
• Strong organizational, prioritization, resourcefulness, and problem-solving skills.
• Ability to manage multiple tasks and projects in a fast-paced environment while meeting deadlines and maintaining accuracy.
• Ability to work independently, use sound judgment, and seek clarification or assistance when needed.
• Ability to work overtime as business needs require.
• Five to ten years of legal or related experience is preferred, including litigation support experience.
• High school diploma or equivalent experience is required; a college degree is preferred.

The salary range for this role is $90,000 - $105,000 and represents the Firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate's relevant experience, qualifications and location.

About Us

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O’Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O’Connor services its clients’ needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O’Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges.

Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O’Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.