Legal Assistant: Precise Docketing & Client Support

Cozen O'Connor; Los Angeles (CA); On-site; USD 85,000 - 100,000; Full time

Job summary

Cozen O’Connor in Los Angeles seeks an Attorney Resource Center Legal Assistant to support attorneys with client matters and various practice groups. The role emphasizes accurate processing, strong communication, and independent initiative in a fast-paced environment.

Responsibilities include drafting legal documents, preparing engagement letters and invoices, E-Filing, docketing, and coordinating meetings, with a focus on detail and organization.

Qualifications

• Outstanding written and verbal professional communications; ability to interact professionally with clients, attorneys, and staff.
• Proficiency in Microsoft applications with advanced Word and Outlook.
• Technical legal writing and memo/letter creation required.
• Experience with litigation and corporate law.
• Experience with State and Federal Court Rules for E-Filing, including EEOC and NLRB.
• Willingness to expand Court Rule and E-Filing knowledge in other jurisdictions.
• Experience with electronic Document Management Systems (iManage preferred).
• Excellent document processing, typing, proofreading, and attention to detail.
• Ability to manage multiple tasks and projects as work arrives.
• High degree of resourcefulness and problem-solving acumen.
• 5–10 years of legal or related experience preferred.
• Overtime availability required.

Responsibilities

• Prepares/transcribes legal correspondence, pleadings, memos, reports, and forms from various media.
• Prepares new client and/or new matter forms.
• Prepares expense reports and check requests.
• Prepares engagement letters, invoices, and other case administration documents as directed.
• Prepares and handles documents for E-Filing.
• Inputs critical dates into the firm’s electronic docketing system.
• Schedules Depositions and Mediations.
• Manages document workflow including printing, mailing, and merging.
• Proofreads all work for content accuracy.
• Maintains client and office files electronically and in paper form.
• Liaises with third-party vendors to coordinate services.
• Communicates with clients via phone or email.
• Performs data entry of client or corporate information into firm software.
• Schedules and coordinates meetings and conferences, including greeting clients and distributing materials.

Skills

Written communication

Verbal communication

Microsoft Word

Microsoft Outlook

Attention to detail

Organizational skills

Multitasking

Initiative

Education

High School Diploma or equivalent

College degree preferred

Tools

iManage

Job description

Cozen O’Connor in Los Angeles seeks an Attorney Resource Center Legal Assistant to support attorneys with client matters and various practice groups. The role emphasizes accurate processing, strong communication, and independent initiative in a fast-paced environment.

Responsibilities include drafting legal documents, preparing engagement letters and invoices, E-Filing, docketing, and coordinating meetings, with a focus on detail and organization.