Administrative Clerk & Office Operations Specialist

Ultimate Staffing; California; On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

401(k) plan

Professional growth opportunities

Supportive team environment

Job summary

Ultimate Staffing is seeking a reliable Office Clerk to support daily administrative and clerical operations in a fast-paced California office. The ideal candidate will be organized, communicative, and capable of handling multiple tasks while maintaining accurate records and documentation.

The position is full-time with flexibility for temp, temp-to-hire, or direct hire arrangements. Competitive pay ranges from $18.00 to $25.00 per hour, depending on experience, with strong benefits and growth

Qualifications

• High school diploma or equivalent required.
• 1+ year of clerical, administrative, customer service, or office support experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong data entry and organizational skills.
• Excellent verbal and written communication abilities.
• High attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Professional demeanor and strong customer service skills.
• Ability to work independently and within a team environment.

Responsibilities

• Answer and direct incoming phone calls and emails.
• Greet visitors and assist with general inquiries.
• Perform data entry and maintain accurate records and databases.
• File, scan, copy, and organize documents and paperwork.
• Process incoming and outgoing mail, packages, and correspondence.
• Assist with scheduling appointments, meetings, and conference rooms.
• Maintain office supplies inventory and coordinate reordering as needed.
• Prepare reports, forms, and other administrative documents.
• Support billing, invoicing, and basic recordkeeping functions.
• Verify and update information in company systems.
• Assist various departments with administrative projects and clerical tasks.
• Maintain confidentiality of company and employee information.
• Perform other duties as assigned.

Skills

Data entry

Organizational skills

Communication skills

Time management

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Ultimate Staffing is seeking a reliable Office Clerk to support daily administrative and clerical operations in a fast-paced California office. The ideal candidate will be organized, communicative, and capable of handling multiple tasks while maintaining accurate records and documentation.

The position is full-time with flexibility for temp, temp-to-hire, or direct hire arrangements. Competitive pay ranges from $18.00 to $25.00 per hour, depending on experience, with strong benefits and growth