Office of Human Resource Administrative Assistant

Virginia's Community College System; Richmond (VA); On-site; USD 19,000 - 28,000; Part time

Job summary

Tidewater Community College invites applications for a part-time Office of Human Resources Administrative Assistant. The role provides confidential administrative support to the Associate Vice President for Human Resources and the HR team in Norfolk.

The successful candidate will manage records, assist with I-9 compliance, greet visitors, answer calls, and prepare routine correspondence and orientation packets while ensuring confidentiality and policy compliance.

Qualifications

• Knowledge of general office practices and records management.
• Strong organizational skills with attention to detail.
• Ability to maintain confidentiality of sensitive information.
• Proficiency with Microsoft Word, Excel, Outlook, and Teams.
• Ability to manage electronic and paper records.
• Effective verbal and written communication and customer service.

Responsibilities

• Provide confidential administrative support to HR leadership.
• Maintain and organize personnel records per schedules.
• Answer and direct incoming calls and greet visitors.
• Prepare routine correspondence and orientation packets.
• Coordinate office supply procurement and travel documentation.

Skills

General office

Organizational skills

Confidentiality

Microsoft Office

Records management

Communication skills

Multitasking

Policy compliance

Independent & teamwork

Relationship building

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Office electronic systems

Job description

Working Title Office of Human Resource Administrative Assistant Role Title Admin and Office Spec II Role Code 19012-SW FLSA Nonexempt Pay Band 02 Position Number 295W0504 Agency Tidewater Community College Division Tidewater Community College (Div) Work Location Norfolk - 710 Hiring Range $17.12 per hour, part time Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

29 hrs. part time, availability needed: M-F; 8:30 a.m.-2:30 p.m

Sensitive Position No Job Description

Tidewater Community College has served South Hampton Roads - both students and employers - for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 25,000 students in 2024-25. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,399 graduates in 2024-2025, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 33% enrolled at TCC. TCC's institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

Position Summary

This position provides confidential administrative and clerical support to the Associate Vice President for Human Resources and the Office of Human Resources, performing a variety of routine and complex administrative functions to ensure efficient HR operations and the delivery of timely, professional service to employees, applicants, and other institutional stakeholders.

Functional Responsibilities

This position supports the daily operations of the Office of Human Resources through comprehensive records management, front-line customer service, and general administrative functions, including maintaining and organizing personnel files in accordance with the Library of Virginia Records Retention and Disposition Schedules, scanning and archiving new-hire and separation documentation, assisting with I-9 compliance, answering and directing incoming calls, greeting visitors, preparing routine correspondence, creating orientation packets, coordinating DOMA shredding schedules, ensuring employment posters are current and distributed across all campuses, supporting employment verification, assisting with meeting preparation and HR initiatives, processing travel documentation for the Associate Vice President and HR staff, and coordinating office supply procurement through the College warehouse, eVA, and other approved institutional procurement processes all while maintaining strict confidentiality and compliance with established policies and procedures.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Knowledge of general office practices, procedures, and records management.
• Strong organizational skills with attention to detail and accuracy.
• Ability to maintain confidentiality and appropriately handle sensitive personnel information.
• Demonstrated computer skills and proficiency with Microsoft business applications, including Word, Excel, Outlook, Teams, and other electronic systems.
• Ability to organize, scan, maintain, and retrieve electronic and paper records.
• Effective verbal and written communication and customer service skills.
• Ability to manage multiple assignments, prioritize workload, and meet established deadlines.
• Ability to follow established policies, procedures, and instructions.
• Ability to work independently and collaboratively in a team environment.
• Ability to establish and maintain effective working relationships with employees, colleagues, and the public.

Additional Considerations

n/a

Operation of a State Vehicle No Supervises Employees No Required Travel

N/A

Additional Information Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.