Administrative Assistant to the Pathway Dean of Health Professions

Virginia's Community College System; Richmond (VA); On-site; USD 38,000 - 53,000; Full time

Job summary

Tidewater Community College seeks an Administrative Assistant to support the Health Professions Pathway and the Pathway Dean. The role entails coordinating communications, managing schedules, and handling confidential records to ensure excellent service to students and staff.

You will greet visitors, maintain databases, process textbook orders, and provide broad administrative support in a fast-paced college setting.

Qualifications

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Responsibilities

• Greet visitors and manage office communications
• Prepare and organize meeting materials; take minutes
• Enter schedules into the student information system and coordinate room use
• Maintain confidential records and assist dean and staff
• Provide administrative support and resolve issues proactively

Skills

Interpersonal communication

Multitasking

Meeting coordination

Documentation

Proactive problem-solving

Database/spreadsheet use

Tools

PeopleSoft

eVA (procurement system)

Job description

Working Title Administrative Assistant to the Pathway Dean of Health Professions Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 29500194 Agency Tidewater Community College Division Tidewater Community College (Div) Work Location Virginia Beach - 810 Hiring Range $38,000 - $53,000, commensurate w/ experience. Emergency/Essential Personnel No EEO Category 5-Paraprofessionals Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday – Friday, 8:30 a.m. – 5:00 p.m.

Sensitive Position No Job Description

Tidewater Community College has served South Hampton Roads – both students and employers – for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 25,000 students in 2025-26. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,145 graduates in 2025-2026, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 35% enrolled at TCC. TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

This position will manage all aspects of the Health Professions Pathway office to include developing and enhancing internal and external communications in order to provide extraordinary service to the students, faculty and staff, and to the public to achieve the college’s mission and goals. Coordinate and manage the academic pathway office communication via in-person, mail, telephone, fax, and computer and office processes to include compiling reports, coordinating and scheduling meetings, taking meeting minutes, and organizing meeting materials. Position will assist the Pathway Dean with the overall coordination of activities supporting college and pathway objectives, pathway correspondence, academic programs, and serve as the first point of contact for internal and external constituencies. This person greets visitors (students, faculty and staff) to the office, maintains confidential records (paper and electronic), completes schedule entry into student information system, coordinates classroom usage, room change requests and reservations, creates and updates databases and spreadsheets, coordinates textbook orders, and provides administrative support to the dean faculty and staff when necessary. Position will be expected to resolve issues in a proactive and positive manner and keep acceptable documentation of steps taken to do so. Position must be able to work in a high-volume environment and multitask, working with all campus and college departments and personnel. Position must be familiar with college policies and procedures and be able to interpret and follow them with minimal supervision.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA’s/Required Qualifications

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in diverse communities.
• Ability to work in a high volume, fast paced, multi-tasking, team-oriented environment, while maintaining a positive and professional approach to duties and responsibilities assigned or assumed.
• Skill in organizing resources and establishing priorities.
• Knowledge of office management and administrative principles and procedures.
• Ability to coordinate and organize meetings and/or special events.
• Ability to use personal computer software including word processing; ability to maintain, create and update databases and spreadsheets; and conduct database queries.
• Ability to communicate effectively in writing and orally with campus faculty, staff, students, and the public, maintaining professional and timely correspondence using proper grammar, spelling and punctuation.
• Ability to interpret and apply policies and procedures in a wide variety of complex situations.
• Ability to work independently, communicate proactively, and problem-solve.
• Knowledge of appropriate methods of ordering, organizing, budget tracking, and maintaining office supply inventory.
• Experience in an office setting with multiple functional responsibilities.

Additional Considerations

• Ability to accurately enter and maintain class schedules, room use schedules, and faculty contracts.
• Knowledge of and experience working with student information systems, preferably PeopleSoft.
• Experience using procurement software (eVA).
• Experience managing a budget.
• Experience serving diverse customers.
• Experience in academic setting.

Operation of a State Vehicle

No Supervises Employees No Required Travel

Posting Number CLS_4865P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 11/12/2026 Job Close Date 12/14/2026 Open Until Filled No Agency Website TCC.edu Contact Name Lizette White Email [e-mail] Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/103045