Office of Human Resource Administrative Assistant

Tidewater Community College; Norfolk (VA); On-site; USD 19,000 - 28,000; Part time

Job summary

Tidewater Community College is seeking an Office of Human Resources Administrative Assistant in Norfolk, VA. This part-time role provides confidential administrative support to the Associate Vice President for Human Resources, handling files, data entry, mail, and front-desk tasks with professionalism.

Responsibilities include records management, HR forms processing, I-9 assistance, scheduling, travel documentation, and coordination of office supplies while maintaining confidentiality and

Qualifications

• Knowledge of general office practices, procedures, and records management.
• Strong organizational skills with attention to detail and accuracy.
• Ability to maintain confidentiality and appropriately handle sensitive personnel information.
• Demonstrated computer skills and proficiency with Microsoft business applications, including Word, Excel, Outlook, Teams, and other electronic systems.
• Ability to organize, scan, maintain, and retrieve electronic and paper records.
• Effective verbal and written communication and customer service skills.
• Ability to manage multiple assignments, prioritize workload, and meet established deadlines.
• Ability to follow established policies, procedures, and instructions.
• Ability to work independently and collaboratively in a team environment.
• Ability to establish and maintain effective working relationships with employees, colleagues, and the public.

Responsibilities

• Provide confidential administrative support to the Associate Vice President for Human Resources and the Office of Human Resources.
• Maintain and organize personnel files in line with records retention schedules.
• Assist with I-9 compliance, attendance at meetings, and HR initiatives.
• Process travel documentation and coordinate office supply procurement.
• Answer calls, greet visitors, and prepare routine correspondence.

Skills

General office skills

Organizational skills

Confidentiality

Microsoft Office

Communication skills

Multitasking

Team player

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

Office of Human Resource Administrative Assistant

Posting Summary

Working Title

Working Title Office of Human Resource Administrative Assistant

Role Title

Role Title Admin and Office Spec II

Role Code

Role Code 19012-SW

FLSA

FLSA Nonexempt

Pay Band

Pay Band 02

Position Number

Position Number 295W0504

Agency

Agency Tidewater Community College

Division

Division Tidewater Community College (Div)

Work Location

Work Location Norfolk - 710

Hiring Range

Hiring Range $17.12 per hour, part time

Emergency/Essential Personnel No

EEO Category

EEO Category 6-Administrative Support

Full Time or Part Time

Full Time or Part Time Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have telework options? -Telework options are subject to change based on business needs- No

Does this position have a bilingual or multilingual skill requirement or preference?

Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule

29 hrs. part time, availability needed: M-F; 8:30 a.m.-2:30 p.m

Sensitive Position

Sensitive Position No

Job Description

Tidewater Community College has served South Hampton Roads – both students and employers – for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 25,000 students in 2024-25. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College ( TCC ) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,399 graduates in 2024-2025, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 33% enrolled at TCC . TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

Position Summary

This position provides confidential administrative and clerical support to the Associate Vice President for Human Resources and the Office of Human Resources, performing a variety of routine and complex administrative functions to ensure efficient HR operations and the delivery of timely, professional service to employees, applicants, and other institutional stakeholders.

Functional Responsibilities

This position supports the daily operations of the Office of Human Resources through comprehensive records management, front-line customer service, and general administrative functions, including maintaining and organizing personnel files in accordance with the Library of Virginia Records Retention and Disposition Schedules, scanning and archiving new-hire and separation documentation, assisting with I-9 compliance, answering and directing incoming calls, greeting visitors, preparing routine correspondence, creating orientation packets, coordinating DOMA shredding schedules, ensuring employment posters are current and distributed across all campuses, supporting employment verification, assisting with meeting preparation and HR initiatives, processing travel documentation for the Associate Vice President and HR staff, and coordinating office supply procurement through the College warehouse, eVA, and other approved institutional procurement processes all while maintaining strict confidentiality and compliance with established policies and procedures.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Knowledge of general office practices, procedures, and records management.
• Strong organizational skills with attention to detail and accuracy.
• Ability to maintain confidentiality and appropriately handle sensitive personnel information.
• Demonstrated computer skills and proficiency with Microsoft business applications, including Word, Excel, Outlook, Teams, and other electronic systems.
• Ability to organize, scan, maintain, and retrieve electronic and paper records.
• Effective verbal and written communication and customer service skills.
• Ability to manage multiple assignments, prioritize workload, and meet established deadlines.
• Ability to follow established policies, procedures, and instructions.
• Ability to work independently and collaboratively in a team environment.
• Ability to establish and maintain effective working relationships with employees, colleagues, and the public.

Additional Considerations

n/a

Operation of a State Vehicle

Operation of a State Vehicle No

Supervises Employees No

Required Travel

N/A

Posting Number

Posting Number WGE_3555P

Recruitment Type

Recruitment Type General Public - G

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 11/12/2026

Job Close Date

Job Close Date 11/19/2026

Open Until Filled No

Agency Website

Agency Website TCC.EDU

Contact Name

Contact Name Lizette White

Email

Email [e-mail]

Phone Number

Additional Information

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).