Office of Alumni Engagement - Student Assistant

Belmont University; Northern (KY); Hybrid; USD 15,000 - 21,000; Part time

Job summary

Belmont University is seeking a motivated part-time Student Worker to assist the Office of Alumni Engagement with events and daily operations. This role supports planning, registration, and on-site event tasks while gaining professional office experience.

Responsibilities include event prep, materials, data entry, and coordinating with alumni and guests. Minimum requirements: current Belmont student, strong organization, and proficiency in Microsoft Office. Some remote work may be available.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and comfortable using email and social media.

Responsibilities

• Assist in planning and execution of alumni events, including almost-alumni events, reunions, and other special programs.
• Prepare materials for events such as nametags, guest lists, and event signage.
• Provide on-site support during events, including greeting guests, assisting with registration, and ensuring smooth event operations.
• Assist in preparing and packing needed materials prior to an event and reorganizing post event
• Assist with data entry and updating alumni contact information in the database.
• Prepare and assemble event materials, such as programs, brochures, and thank-you gifts.
• Manage and organize event supplies and inventory.
• Assisting in hosting alumni and guests in the Foutch Alumni House.
• Perform general office duties, including answering phones, responding to emails, and filing documents.
• Collaborate with the alumni office team to develop and implement creative ideas for engaging alumni and current students.

Skills

Strong organizational skills

Excellent communication

Teamwork

Microsoft Office

Education

Belmont University student enrollment

Tools

Microsoft Office

Job description

Office of Alumni Engagement - Student Assistant

Office of Alumni Engagement - Student Assistant

Employment Type Student Employee

Hourly Rate $13.00

Special Note: All students are required to read the BU Student Employment Policy prior to submitting an application. All Federal Work-Study students should read the program rules and regulations located at http://www.belmont.edu/sfs/employment/fws.html

Primary Duties and Responsibilities

Job Summary

The Office of Alumni Engagement is seeking a motivated and organized part-time student worker to assist with various tasks and events. This position is ideal for students who are enthusiastic about event planning, detail-oriented, and looking to gain experience in a professional office setting. The student worker will support the alumni office team in organizing and executing events, ranging from almost-alumni events for graduating seniors to alumni reunions and other special occasions. This role will also support daily operations of the Alumni Engagement team.

Key Responsibilities

• Event Preparation and Support:
  • Assist in the planning and execution of alumni events, including almost-alumni events, reunions, and other special programs.
  • Prepare materials for events such as nametags, guest lists, and event signage.
  • Provide on-site support during events, including greeting guests, assisting with registration, and ensuring smooth event operations.
  • Assist in preparing and packing needed materials prior to an event and reorganizing post event
• Administrative Tasks:
  • Assist with data entry and updating alumni contact information in the database.
  • Prepare and assemble event materials, such as programs, brochures, and thank-you gifts.
  • Manage and organize event supplies and inventory.
  • Assisting in hosting alumni and guests in the Foutch Alumni House.
  • Perform general office duties, including answering phones, responding to emails, and filing documents.
• Communication and Outreach:
  • Collaborate with the alumni office team to develop and implement creative ideas for engaging alumni and current students.

This position will report to the Foutch Alumni House with occasional opportunities for remote work. Ability to lift up to 50 pounds and climb stairs. The Foutch Alumni House does not have elevator access to the second floor.

Required Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using email and social media platforms.

Required Education

• Must be enrolled as a student at Belmont University.

Required Experience

• Previous event-related or office experience preferred but not required.

Belmont University is a Christ-centered community. The University faculty, administration, and staff uphold Jesus as the Christ and as the measure for all things. As a community seeking to uphold Christian standards of morality, ethics, and conduct, Belmont University holds high expectations of each person who chooses to join the community. In compliance with federal law, including provisions of Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act and Section 504 of the Rehabilitation Act of 1973/the Americans with Disabilities Act, Belmont University does not discriminate on the basis of race, sex, color, national or ethnic origin, age, disability, military service, or sexual orientation in its administration of education policies, programs or activities; its admissions policies; or employment. Consistent with applicable civil rights law, the University primarily hires employees of the Christian faith who are committed to support the mission of the University. The University has appointed the Chief Human Resources Officer/Deputy Title IX Coordinator to serve as coordinator of non-discrimination compliance for staff and faculty. The Director of Institutional Equity and Compliance and Title IX Coordinator serves as coordinator of compliance for Title IX (sex discrimination) issues and questions for students. Click here to learn more.

*In accordance with accrediting standards for its professional education programs in law and medicine, the University does not apply religious criteria in hiring employees within those programs. All employees hired by the University, regardless of religious faith, shall be committed to Belmont’s Christ-centered, student-focused mission.

Belmont's Office of Human Resources will conduct ongoing evaluations of the means by which candidates for employment are sought, to the end that the pool of candidates will include qualified women, minorities, veteransand disabled individuals. Belmont University is an equal opportunity employer under all applicable civil rights laws.