Office of Alumni Engagement - Student Assistant

Belmont University; Nashville (TN); Hybrid; USD 15,000 - 21,000; Part time

Job summary

Belmont University in Nashville is seeking a motivated, organized part-time Student Employee to assist with Alumni Engagement events and daily office operations. The role focuses on event planning support, guest services, and materials preparation.

The position reports to the Foutch Alumni House, offers an hourly rate of $13.00, and may include occasional remote work. Candidate must be enrolled as a Belmont student; prior event or office experience is welcome but not required.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and comfortable using email and social media.
• Must be enrolled as a student at Belmont University.

Responsibilities

• Event Preparation and Support: assist in planning and execution of alumni events.
• Prepare materials for events such as nametags, guest lists, and signage.
• Provide on-site support during events, including greeting guests and registration.
• Assist in packing materials and reorganizing post-event.
• Administrative tasks: data entry and updating alumni contact information.
• Prepare and assemble event materials such as programs and brochures.
• Manage and organize event supplies and inventory.
• Assist in hosting alumni and guests at the Foutch Alumni House.
• Perform general office duties: phones, emails, filing.
• Collaborate on outreach ideas to engage alumni and students.

Skills

Organization

Communication

Teamwork

MS Office

Social media

Education

Enrolled Belmont student

Tools

Microsoft Office Suite

Job description

Employment Type Student Employee

Hourly Rate $13.00

Special Note: All students are required to read the BU Student Employment Policy prior to submitting an application. All Federal Work-Study students should read the program rules and regulations located at http://www.belmont.edu/sfs/employment/fws.html

Primary Duties And Responsibilities

Job Summary: The Office of Alumni Engagement is seeking a motivated and organized part-time student worker to assist with various tasks and events. This position is ideal for students who are enthusiastic about event planning, detail-oriented, and looking to gain experience in a professional office setting. The student worker will support the alumni office team in organizing and executing events, ranging from almost-alumni events for graduating seniors to alumni reunions and other special occasions. This role will also support daily operations of the Alumni Engagement team.

Key Responsibilities

• Event Preparation and Support: Assist in the planning and execution of alumni events, including almost-alumni events, reunions, and other special programs.
• Prepare materials for events such as nametags, guest lists, and event signage.
• Provide on-site support during events, including greeting guests, assisting with registration, and ensuring smooth event operations.
• Assist in preparing and packing needed materials prior to an event and reorganizing post event
• Administrative Tasks: Assist with data entry and updating alumni contact information in the database.
• Prepare and assemble event materials, such as programs, brochures, and thank-you gifts.
• Manage and organize event supplies and inventory.
• Assisting in hosting alumni and guests in the Foutch Alumni House.
• Perform general office duties, including answering phones, responding to emails, and filing documents.
• Communication and Outreach: Collaborate with the alumni office team to develop and implement creative ideas for engaging alumni and current students.
• This position will report to the Foutch Alumni House with occasional opportunities for remote work. Ability to lift up to 50 pounds and climb stairs. The Foutch Alumni House does not have elevator access to the second floor.

Qualifications

Required Qualifications: Strong organizational skills and attention to detail.

Excellent communication and interpersonal skills.

Ability to work independently and as part of a team.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using email and social media platforms.

Required Education: Must be enrolled as a student at Belmont University.

Required Experience: Previous event-related or office experience preferred but not required.