Office Manager - with QB accounting

MetroSpec Technology, LLC; Saint Paul (MN); On-site; USD 40,000 - 52,000; Full time

Job summary

MetroSpec Technology, LLC in Mendota Heights, Minnesota, seeks an Administrative and Operational role to manage daily accounting, office operations, and HR support. You will handle purchasing, scheduling, onboarding, and policy enforcement, ensuring a smooth, compliant workplace.

Responsibilities include budgeting, file organization, vendor management, and staff guidance. This position offers full-time in-office work with an emphasis on accuracy and reliability.

Qualifications

• Must know QuickBooks and core accounting principles.
• Proficient in Microsoft Word, Excel, and Teams.
• Familiarity with MRP and manufacturing inventory practices helpful.
• Able to perform online purchasing with multiple vendors.
• Able to work full time in-office, with opening or closing shifts.

Responsibilities

• Process daily accounting transactions and generate reports.
• Run daily posting processes and maintain office budgets.
• Oversee maintenance, safety, and filing of the office.
• Manage emails, phone calls, and vendor inquiries.
• Coordinate onboarding, training, and workstation setups.
• Assist HR tasks and staff performance feedback.
• Schedule meetings and organize company events.
• Ensure inventory of supplies and multi-vendor purchasing.

Skills

QuickBooks

Core accounting principles

Office administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Windows OS

MRP familiarity

Job description

Company

MetroSpec Technology designs and manufactures LED light sources for companies across North America. Its customers manufacture Light Fixtures sold into Architectural, Commercial, and Industrial applications. Not only does Metrospec manufacture here in Mendota Heights, Minnesota, its customers are all American Manufacturers as well. We are innovative, attentive to quality, customer schedule focused, and highly competitive. Metrospec wages, benefits, and bonus structures are top notch. We celebrate our successes and a 25 year history of achievement.

Administrative And Operational Duties

• Daily accounting transaction entries and associated reports.
• Run daily accounting posting processes
• Oversee maintenance, repairs, and ensuring the office is clean and safe.
• Managing emails, phone calls, and mail, and directing inquiries appropriately.
• Developing and monitoring the office budget, tracking expenses, and time tracking.
• Maintaining both physical and digital files, ensuring organization and confidentiality.
• Developing and enforcing office policies and procedures to ensure smooth operations.
• Providing support and guidance to employees, and potentially handling some HR tasks.
• Providing guidance, support, and performance feedback to staff.
• Scheduling appointments, organizing meeting rooms, planning company events.
• Assisting with scheduling, travel arrangements, and other administrative tasks.
• Assisting with the onboarding process, paperwork, training, and setting up workstations.
• Enforcing safety procedures and ensuring the office meets all relevant regulations.
• Ensuring adequate inventory of supplies and placing orders as needed.

Tools And Knowledge

• Must know Quickbooks, and core accounting principles.
• Proficient in Microsoft Windows, Word, Excel, Teams applications.
• Some familiarity with MRP and manufacturing inventory practices.
• Able to perform on-line purchasing with multiple vendors.
• Able to work full time, in office sometimes opening or closing.

Metrospec requires a background check for all candidates once an offer has been accepted.