Office Manager: Teacher Education Licensure & Budgets

Interview Exchange; Macomb (IL); On-site; USD 26,000 - 28,000; Full time

Job summary

Western Illinois University seeks an Office Manager for the Center for Preparation of Education Professionals on the Macomb Campus. This full-time role handles licensure workflows, budget oversight, and coordination of reports and inquiries.

The position tracks licensure processes, manages deadlines, answers calls and emails, and prepares internal reports for audits and program reviews. The role also coordinates pre-clinical and internship reports and oversees budgets for conferences and travel.

Responsibilities

• Tracks licensure processes and data for state and university reports/licensure needs.
• Responds to phone calls, office visits, email and written inquiries related to teacher education programs, student teaching, degree completion, and licensure from local, nation-wide and international sources.
• Assists with the creation of reports for internal review and state auditing purposes (including Title II, APR, and PEDS).
• Serves as the teacher licensure intake coordinator, receiving and processing reports for pre-clinical, clinical, practicum and internship experiences for teacher education.
• Oversees and maintains the Office of Teacher Education budgets with relation to conferences, travel, supplies, equipment, maintenance, and all aspects of fund deposits.

Job description

Western Illinois University seeks an Office Manager for the Center for Preparation of Education Professionals on the Macomb Campus. This full-time role handles licensure workflows, budget oversight, and coordination of reports and inquiries.

The position tracks licensure processes, manages deadlines, answers calls and emails, and prepares internal reports for audits and program reviews. The role also coordinates pre-clinical and internship reports and oversees budgets for conferences and travel.