Office Manager - Western Illinois University

Interview Exchange; Macomb (IL); On-site; USD 26,000 - 28,000; Full time

Job summary

Western Illinois University seeks an Office Manager for the Center for Preparation of Education Professionals on the Macomb Campus. This full-time role handles licensure workflows, budget oversight, and coordination of reports and inquiries.

The position tracks licensure processes, manages deadlines, answers calls and emails, and prepares internal reports for audits and program reviews. The role also coordinates pre-clinical and internship reports and oversees budgets for conferences and travel.

Responsibilities

• Tracks licensure processes and data for state and university reports/licensure needs.
• Responds to phone calls, office visits, email and written inquiries related to teacher education programs, student teaching, degree completion, and licensure from local, nation-wide and international sources.
• Assists with the creation of reports for internal review and state auditing purposes (including Title II, APR, and PEDS).
• Serves as the teacher licensure intake coordinator, receiving and processing reports for pre-clinical, clinical, practicum and internship experiences for teacher education.
• Oversees and maintains the Office of Teacher Education budgets with relation to conferences, travel, supplies, equipment, maintenance, and all aspects of fund deposits.

Job description

Category: Administrative, Professional & Staff Positions

Department: CENTER FOR PREPARATION OF EDUCATION PROFESSIONALS

Locations: Macomb, IL

Posted: Oct 20, 2026

Closes: Nov 8, 2026 - 11:59 PM EST

Type: FT - Continuous

PositionID: 205944

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Recognized as a "Best Midwestern College" by the Princeton Review. Western Illinois University, accredited by the Higher Learning Commission, serves nearly 5,000students at its traditional, residential campus in Macomb, IL and its metropolitan, non-residential branch campus in Moline, IL.

Job Description:

RESPONSIBILITIES: This position functions as the Office Manager in the Center for Preparation of Education. Typical duties include the following:

• Tracks all licensure processes ensuring appropriate/needed data is readily available for state and university reports/licensure needs.
• Responds to phone calls, office visits, email and written inquiries related to teacher education programs, student teaching, degree completion, and licensure from local, nation-wide and international sources.
• Assists with the creation of reports for internal review and state auditing purposes (including Title II, Annual Program Report (APR), and PEDS).
• Serves as the teacher licensure intake coordinator, receiving and processing reports relative to pre-clinical, clinical, practicum and internship experiences for teacher education.
• Oversees and maintains the Office of Teacher Education budgets with relation to conferences, travel, supplies, equipment, maintenance, and all aspects of fund deposits.

WORK LOCATION: Macomb Campus

APPOINTMENT: As soon as possible

HOURLY WAGE: $18.76 - $20.63 (anticipated starting wage $18.76)

This position is represented by AFSCME Local 417.

Western Illinois University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Services (CMS). These benefits include: Health Insurance plans, (HMO's, OAP's, QCHP, and CDHP), Dental Insurance, Vision Plan, Life Insurance, Accidental Death & Dismemberment (AD&D), Supplemental Long-Term Disability (LTD), Flex Spending Accounts (HAS, MCAP, and DCAP), 403(b) Supplemental Retirement Plans and 457(b) Deferred Compensation Plans.

Eligible employees are required to participate in the State Universities Retirement System (SURS). SURS is the retirement administrator for employees in public higher education in the State of Illinois.

Other benefits available to eligible employees include: paid time-off, Employee Assistance Program, Tuition Waiver programs, and discounts to the local YMCA.

For questions on benefits, or eligibility, contact our benefits team at [e-mail] or by calling 309-298-1971.

Pre-graduation applicants are welcome to apply. In order to be considered for employment, the degree must be conferred at the time of application, unless applicant is in the final semester of a degree program; if so, the degree must be conferred at the time of appointment.For a degree to be considered, it must be conferred from a regionally accredited degree-granting institution of higher education (or equivalent from an international accrediting body).

Since 1899, Western Illinois University has provided outstanding educational opportunities to individuals in west central Illinois and well beyond our region and state. WIU's traditional residential campus in Macomb, Illinois, is the educational, cultural and athletic center of the region, while the WIU-Quad Cities non-residential branch campus in Moline, Illinois, is the only public university in the immediate Quad Cities region.

WIU-Macomb, IL: Western's traditional, residential main campus offers a comprehensive slate of undergraduate and graduate programs, including a doctorate in education, and post-baccalaureate certificates. A diverse community in west central Illinois, Macomb features a unique blend of agriculture, industry, service, retail, education, and culture. Macomb serves as the county seat, with connections across the state with Amtrak providing twice-daily service from Macomb to Chicago (and point in between). Macomb is located approximately 75 miles from the Quad Cities International Airport (Moline, IL) and 70 miles from the Greater Peoria Regional Airport (Peoria, IL).

WIU-Quad Cities: Located on the banks of the Mississippi River in Moline, Illinois, the WIU-Quad Cities campus is the only public four-year regional university that serves the Quad Cities region. Designed as a metropolitan commuter campus, WIU-Quad Cities offers select undergraduate, graduate, and doctoral programs. Moline is located just 80 miles north of the Macomb campus and is centered within a diverse, bi-state community of 383,000 that offers a broad range of cultural, social, and entertainment amenities and experiences, as well as varied businesses and industries.

More than 61 undergraduate degree programs, 41graduate programs, two doctoral programs and 16post-baccalaureate certificate programs prepare students for a successful career after graduation.

Student Resources

More than 200 student organizations at Western provide social, academic, recreation, athletics, service, academic, and many other opportunities for students to grow and learn, develop leadership skills, and much more. Numerous concerts, lectures, films, dance performances, cultural events and more are presented and performed each year, along with numerous major