Administrative Specialist: Multidepartment Ops & Marketing

Illinois Wesleyan University; Bloomington (IL); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Paid time off

Tuition scholarships for employees and

dependents

Job summary

Illinois Wesleyan University is seeking an on-campus administrative support role for the School of Educational Studies, WLLC, IO, and IGS. The position offers full-time hours and access to generous benefits including tuition scholarship programs for employees and dependents.

The role requires strong MS Office and Google Suite skills, budgeting and marketing knowledge, and experience coordinating events and student workers. On-site work in Bloomington, IL.

Qualifications

• Associate’s degree preferred; combination of education and professional experience may substitute for degree.
• Minimum of one year related office experience; knowledge of budgeting and some marketing.
• Proficiency in MS Office and Google Suite; design software like Canva preferred.

Responsibilities

• Provide administrative support for ES, IO, WLLC, and IGS; manage confidential student files and documents.
• Coordinate marketing, events, social media, and print materials for departmental programs and internationalization.
• Budget tracking, reimbursements, vendor payments, and forecasting for the departments.
• Hire, train and supervise student workers; manage time cards and schedules.
• Coordinate IT and physical plant requests; oversee department website updates.

Skills

Budgeting

Marketing

Event planning

Administrative support

Data management

MS Office

Google Suite

Education

Associate’s degree

Tools

MS Office

Google Suite

Canva

Job description

Illinois Wesleyan University is seeking an on-campus administrative support role for the School of Educational Studies, WLLC, IO, and IGS. The position offers full-time hours and access to generous benefits including tuition scholarship programs for employees and dependents.

The role requires strong MS Office and Google Suite skills, budgeting and marketing knowledge, and experience coordinating events and student workers. On-site work in Bloomington, IL.