Office Manager's Needed - Bilingual Spanish

AppleOne Employment Services; Lancaster (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

AppleOne Employment Services is recruiting for a growing and dynamic non-profit to hire a Bilingual Spanish Office Manager to oversee day-to-day operations, front desk coverage, and administrative workflows, ensuring respectful service to clients and staff.

The role requires strong organization, ability to read and write in Spanish, and experience in records, billing, and office coordination, plus a California driver’s license and reliable vehicle.

Qualifications

• Minimum 1 year experience as Office Manager/Administrative Manager/Operations Manager or similar in an office setting.
• Bilingual Spanish (read, speak and write).
• Minimum 2 years office administration clerical/records experience including records, billing, reception, mail, records maintenance, office supplies, etc.

Responsibilities

• Oversee day-to-day office operations and ensure smooth workflow for all staff.
• Ensure front desk is staffed and fill in if necessary.
• Manage office supplies, equipment, and inventory.
• Prepare workspaces for onboarding and departures with necessary supplies.
• Coordinate maintenance and repairs of office facilities.
• Implement and maintain office policies and procedures.
• Schedule conference rooms and therapy rooms, staff moves, computer relocation; coordinate with departments to address space needs and updates.
• Order, track, and distribute supplies; ensure proper stocking.
• Assist with coordination and schedule modifications for Coach on Duty and Afterhours on call.
• Provide flexible administrative support and complete additional tasks to support department operations.
• Serve as point of contact between departments, vendors, and visitors.
• Handle correspondence, emails, and phone communications.
• Maintain knowledge of all department programs and resources to support reception staff.

Skills

Bilingual Spanish

Job description

Growing and dynamic non-profit organization is looking to hire Bilingual Spanish Office Manager's

A plus is someone has worked in the following areas: Non-Profit, Healthcare Medical, Community Programs, Family Programs, Youth Programs, Housing Programs, Mental Health Programs, In Home Services, Substance Abuse Programs, Homeless Programs, Residential Care and Group Homes, Individual and Family Services, Vocational Rehabilitation Services, Outpatient Care Centers, Homeless Services and Shelters, Community Action & Advocacy, Public Health and Preventive Services

Requirements

• Minimum 1 year experience working as an Office Manager/Administrative Manager/Operations Manager or similar title in an office setting
• Bilingual Spanish (read, speak and wrote)
• Minimum 2 years office administration clerical/records experience including duties such as records, billing, reception services, mail services, records maintenance, office supply ordering, etc.
• Valid California driver's license; current automobile insurance; have and maintain a clean driving record acceptable to the organization's insurance company; have immediate access to his or her vehicle during work hours.
• Must have excellent organizational skills, and effective communication skills.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Job Duties

• Oversee day-to-day office operations and ensure smooth workflow for all staff
• Ensure front desk is staff and fill in if necessary
• Manage office supplies, equipment, and inventory
• Prepares workspaces for employee onboarding and departures, ensuring all necessary supplies and materials are in place
• Coordinate maintenance and repairs of office facilities
• Implement and maintain office policies and procedures
• Schedule conference rooms and therapy rooms, staff moves, computer relocation and coordination with departments to ensure that all space needs are being addressed, including updates to office space
• Responsible for ordering, tracking, and distributing supplies
• Ensure that office supplies are properly stocked
• Assist with coordination and schedule modifications for the Coach on Duty and the Afterhours on call schedule.
• Provides flexible administrative support and completes additional tasks to support department operations (ie. client surveys, coordinating UA pick-up for SUD, etc.)
• Serve as a point of contact between departments, vendors, and visitors
• Handle correspondence, emails, and phone communications
• Maintains comprehensive knowledge of all department programs and resources to support reception staff in addressing the needs of callers, visitors, and clients

Equal Opportunity Employer / Disabled / Protected Veterans

Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

Pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.