Bilingual Executive Admin

AppleOne Employment Services; Ventura (CA); On-site; USD 33,000 - 40,000; Full time

Job summary

AppleOne Employment Services in Ventura, CA seeks a Bilingual Executive Admin to provide high-level administrative support to the CEO, senior leadership, and the board. The role entails calendar management, confidential correspondence, and pivotal board tasks in a fast-paced, mission-driven nonprofit environment.

The ideal candidate brings strong communication, sound judgment, and the ability to manage multiple priorities while supporting leadership and community-focused work.

Qualifications

• Bilingual communication skills for internal and external stakeholders.
• Confidentiality and professional discretion.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide confidential executive administrative support to the CEO, executive leadership, and board of directors, including calendar coordination, correspondence, reports, and special projects.
• Prepare, edit, proofread, and organize complex documents, including memos, board materials, meeting packets, resolutions, reports, and official correspondence.
• Coordinate board meetings, management meetings, staff meetings, and ad hoc meetings, including agendas, packets, minutes, follow-up items, and official records.
• Arrange travel, lodging, conference registrations, training logistics, and reimbursement requests for executive staff and board members.
• Serve as a professional liaison with staff, board members, outside agencies, vendors, tenants, community members, and the public.
• Support office operations, front desk coverage, event planning, conference room scheduling, tenant relations, work orders, and maintenance coordination.

Skills

Bilingual

Job description

Job Summary A mission-driven nonprofit organization in Ventura, CA is seeking a Bilingual Executive Admin to provide high-level administrative support to executive leadership, the CEO, senior management, and the board of directors. This direct hire opportunity is ideal for a highly organized, detail-oriented administrative professional who thrives in a fast-paced environment and enjoys supporting leadership, board operations, special projects, and community-focused work.

This role offers the opportunity to work closely with executive decision-makers in a collaborative, values-based environment that emphasizes professionalism, service, diversity, equity, and inclusion. The ideal candidate will bring strong communication skills, sound judgment, confidentiality, and the ability to manage multiple priorities while supporting a positive and mission-focused workplace culture.

Key Responsibilities

• Provide confidential executive administrative support to the CEO, executive leadership, and board of directors, including calendar coordination, correspondence, reports, and special projects.
• Prepare, edit, proofread, and organize complex documents, including memos, board materials, meeting packets, resolutions, reports, and official correspondence.
• Coordinate board meetings, management meetings, staff meetings, and ad hoc meetings, including agendas, packets, minutes, follow-up items, and official records.
• Arrange travel, lodging, conference registrations, training logistics, and reimbursement requests for executive staff and board members.
• Serve as a professional liaison with staff, board members, outside agencies, vendors, tenants, community members, and the public.
• Support office operations, front desk coverage, event planning, conference room scheduling, tenant relations, work orders, and maintenance coordination.

Compensation and Benefits

• Pay range: $24.00 to $28.85 per hour.
• Full-time, non-exempt position.
• Direct hire opportunity.
• Location: Corporate office in Ventura, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.