Office Manager RH

101 Riverside Hospital, Inc.; United States; On-site; USD 68,000 - 94,000; Full time

Job summary

101 Riverside Hospital, Inc. in Newport News, Virginia seeks an executive-level administrative professional to support the CEO and other senior leaders. This role supervises the corporate office staff, coordinates calendars, travel, board preparations and meetings, and ensures smooth daily operations.

Requires at least 5 years of administrative experience with executive-level support, plus leadership experience. High School Diploma or GED is required; an Associate degree is preferred.

Qualifications

• Minimum 5 years experience providing administrative support
• Experience providing executive-level (VP and above) support
• Prior leadership experience required

Responsibilities

• Perform general administrative duties including answering calls/emails, taking messages, coordinating calendars and board meeting prep
• Prepare and respond to reports, memos, forms and other documents in a timely manner
• Coordinate travel arrangements, itineraries and conference room schedules
• Maintain filing systems and manage mail distribution
• Provide back-up coverage for corporate team members as needed
• Support RHS Board Committees with minutes, scheduling and retreats

Skills

Executive support

Administrative support

Leadership

Calendar management

Travel arrangements

Education

High School Diploma or GED

Associate degree (Preferred)

Job description

Newport News, Virginia

Hiring Range $68,000.00 - $93,500.00/Annual

Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.

Overview

Works under the supervision of the Senior Vice President, Human Resources. Provides executive-level administrative support to assigned corporate office executives to include direct support of the CEO. Directly supervises the executive/administrative assistants at the corporate office. Performs a wide range of administrative and secretarial duties for the department and other duties as assigned.

What you will do

• Perform general administrative duties to include: answering and qualifying telephone calls and/or emails, referring communications, accurate taking of messages, taking meeting minutes, coordinating executive calendars, board meeting preparation and scheduling.
• Prepares and responds in a timely and accurate manner to all reports, correspondence, memos, minutes, completion of forms, etc.
• Prepares and forwards documents (i.e. capital requests, purchase orders, check requests, printing requests and dietary requests) for responsible parties.
• Coordinates appointments, travel arrangement with travel request forms, approvals and processing, as well as coordinates itineraries for visitors and responsible parties and assists with conference room schedules to help assure availability.
• Maintains accurate up-to-date filing system.
• Sorts and prioritizes mail, taking appropriate action as needed to facilitate timely delivery.
• Provides coverage and "back-up" for any corporate team member when out of office or as needed.
• Has working knowledge of assigned executives so as to be able to effectively manage their time and appointments.
• Supports/coordinates RHS Board Committees and/or other RHS Committees. Duties may include minute taking, scheduling and retreat coordination.
• Supervises the Corporate Office Staff and coordinates the daily operations ensuring appropriate administrative coverage, to include front desk coverage.
• Ensures policies and procedures are followed.
• Monitors work flow processes and work load, ensuring effective coverage and support.
• Demonstrates positive interpersonal relations in dealing with the public and colleagues to project a favorable image of RHS.
• Demonstrates positive interpersonal relations in dealing with fellow employees so that productivity and positive employee relationships are maximized.
• This will include but not limited to appropriately screen incoming calls and visitors, greet members of the public, employees, and outside parties, in a courteous and professional manner.

Qualifications

• Education: High School Diploma or GED, (Required) Associates Degree, Related Field (Preferred)
• Experience: Minimum of 5 years experience providing administrative support (Required)
• Experience providing executive-level (VP and above) support (Required)
• Prior leadership experience (Required)

Our mission is to care for others as we would care for those we love. We extend that sense of caring to every patient, resident and customer, as well as to each member of our team. We offer care at all stages of life, in hundreds of locations, giving you room to grow your career, along with great benefits and perks. At Riverside Health, your trust and safety are our top priorities.

Unfortunately, job scams are on the rise across the country, and we want to help you feel confident in knowing what is and is not part of our hiring process. Learn more about how to recognize a legitimate Riverside job opportunity and what to do if you suspect a scam.