Office Manager RH

Riverside Health; Newport News (VA); On-site; USD 68,000 - 94,000; Full time

Job summary

Riverside Health is seeking an Office Manager for the Riverside Corporate Office in Newport News, VA. The role provides executive-level administrative support to the CEO and senior HR leaders, managing calendars, travel, meeting minutes, and board prep.

You will supervise the corporate office staff, ensure policy compliance, handle filing, mail, and front-desk coverage, and coordinate communications with internal teams and visitors.

Qualifications

• Minimum 5 years of executive-level administrative support experience.
• Strong calendar management and travel coordination skills.
• Experience supporting VP-level executives or higher is required.
• Supervisory/leadership experience with administrative staff preferred.

Responsibilities

• Answer and qualify telephone calls and emails, and take messages.
• Coordinate executive calendars, travel arrangements, and meeting logistics.
• Take meeting minutes and prepare board materials and reports.
• Provide back-up coverage for corporate office staff as needed.
• Maintain accurate filing systems and handle mail and front-desk duties.

Skills

Executive support

Administrative support

Calendar management

Travel arrangements

Meeting minutes

Supervisory experience

Education

High School Diploma or GED

Associates Degree (Preferred)

Tools

Microsoft Office

Job description

## Office Manager RHApply: Riverside Corporate Office - Newport News, Virginia: Full time: Posted Yesterday: 2026-038301Newport News, Virginia**Hiring Range**$68,000.00 - $93,500.00/AnnualActual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs. **Overview** Works under the supervision of the Senior Vice President, Human Resources. Provides executive-level administrative support to assigned corporate office executives to include direct support of the CEO. Directly supervises the executive/administrative assistants at the corporate office. Performs a wide range of administrative and secretarial duties for the department and other duties as assigned. **What you will do** * Performs general administrative duties to include: answering and qualifying telephone calls and/or emails, referring communications, accurate taking of messages, taking meeting minutes, coordinating executive calendars, board meeting preparation and scheduling. Prepares and responds in a timely and accurate manner to all reports, correspondence, memos, minutes, completion of forms, etc. Prepares and forwards documents (i.e. capital requests, purchase orders, check requests, printing requests and dietary requests) for responsible parties. Coordinates appointments, travel arrangement with travel request forms, approvals and processing, as well as coordinates itineraries for visitors and responsible parties and assists with conference room schedules to help assure availability. Maintains accurate up-to-date filing system. Sorts and prioritizes mail, taking appropriate action as needed to facilitate timely delivery. Provides coverage and \"back-up\" for any corporate team member when out of office or as needed.* Has working knowledge of assigned executives so as to be able to effectively manage their time and appointments.* Supports/coordinates RHS Board Committees and/or other RHS Committees. Duties may include minute taking, scheduling and retreat coordination.* Supervises the Corporate Office Staff and coordinates the daily operations ensuring appropriate administrative coverage, to include front desk coverage. Ensures policies and procedures are followed. Monitors work flow processes and work load, ensuring effective coverage and support.* Demonstrates positive interpersonal relations in dealing with the public and colleagues to project a favorable image of RHS. Demonstrates positive interpersonal relations in dealing with fellow employees so that productivity and positive employee relationships are maximized. This will include but not limited to appropriately screen incoming calls and visitors, greet members of the public, employees, and outside parties, in a courteous and professional manner. **Qualifications** **Education** * High School Diploma or GED, (Required)* Associates Degree, Related Field (Preferred) **Experience** * Minimum of 5 years experience providing administrative support (Required)* Experience providing executive-level (VP and above) support (Required)* Prior leadership experience (Required)To learn more about being a team member with Riverside Health System visit us at https://www.riversideonline.com/careers.