Executive Assistant I

101 Riverside Hospital, Inc.; United States; On-site; USD 28,000 - 37,000; Full time

Job summary

Riverside Health System seeks an Executive Assistant Level I to support one or more Vice Presidents with high-level administrative tasks. The role covers correspondence, calendar management, travel planning, and meetings, ensuring efficient operations across leadership, departments, and committees.

The position requires attention to detail, strong communication, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Qualifications

• High school diploma or GED required; an associate degree is preferred.
• Experience providing executive level administrative support is expected.
• Familiarity with medical terminology and strong communication skills.

Responsibilities

• Provide clerical support for Vice Presidents, including reception and message taking.
• Manage heavy calendar scheduling, travel arrangements, and meeting logistics.
• Prepare correspondence, minutes, and reports; maintain filing and records.
• Process invoices, POs, and budgeting related tasks within accounting routines.
• Support board and committee activities with timely materials and coordination.

Skills

Independent work

Time management

Verbal & written communication

Medical terminology

Education

High School diploma or GED

Associates degree in Business Administration (Preferred)

Tools

Microsoft Office Suite

Job description

Newport News, Virginia Hiring Range $20.40 - $26.55/Hourly Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.

Overview Executive Assistant Level I supports one or more facility or division level Vice President(s) and/or Senior VP(s). Position is responsible for providing high level administrative support.

The core job functions: Correspondence, Meeting Preparation/Coordination, Statistical Reports, meeting minutes, complex calendar management, Travel Arrangements, Invoice/POs/PCard purchases, Customer Service, Phone Support, file management, office supplies.

Position will perform a wide variety of secretarial and general administrative duties to support leadership utilizing the Riverside Care Difference principles in all interactions.

What you will do

Provides clerical support for facility/division Vice President and other relevant executives. Duties include reception, greetings, customer service, answering phones, taking messages, referring calls, etc. Responsible for heavy calendar management in meeting times, appointments, special events, etc.

Meeting management

Includes room reservation, timely preparation, setup, travel accommodations, special room arrangements, and may include recording meeting minutes.

Board and committee support

Maintains a list of Facility or Division Board members and committee members as assigned. Corresponds with board and committee members providing high level of customer service. Ensures materials for boarding meetings and committees are prepared timely and provided to members in advance. May prepare meeting agendas, packets, participant correspondence, and recording meeting minutes.

Office supplies and accounting

Maintains proper levels in office supplies, which may require checking stock, anticipating needed supplies, placing and expediting orders for supplies. Responsible for maintaining accurate accounting functions/duties within the department, may include but not limited to: ensures that all invoices, check requests, Cards and payments are accurately coded and posted/logged during applicable month and submitted to Accounting in a timely manner.

Administrative support and filing

Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications and maintaining related file systems. Filing system is organized and maintained to ensure efficiency/productivity for the department.

Qualifications

Education

High School Diploma or GED, (Required) Associates Degree, Business Administration (Preferred)

Experience

5-6 years Executive level administrative support, Related Education in Lieu of experience (Required)

Skills and Abilities

Medical Terminology knowledge Proficient in Microsoft Office Suite Strong ability to work independently and manage one’s time. Verbal and written communication skills.

To learn more about being a team member with Riverside Health System visit us at https://www.riversideonline.com/careers.

If loving your work is important to you, consider a career at Riverside. By joining our team, you can make a difference in people's lives. Our mission is to care for others as we would care for those we love. We extend that sense of caring to every patient, resident and customer, as well as to each member of our team. We offer care at all stages of life, in hundreds of locations, giving you room to grow your career, along with great benefits and perks. At Riverside Health, your trust and safety are our top priorities.