Office Manager RH

Riverside Management Services; Newport News (VA); On-site; USD 68,000 - 94,000; Full time

Job summary

Riverside Health System in Newport News, Virginia seeks an experienced administrative leader to provide executive-level support to the CEO and senior team. This role supervises executive assistants, manages calendars, coordinates travel, and prepares board materials with precision.

Responsibilities include minute-taking, reporting, and ensuring filing accuracy while covering teammates as needed. The position requires strong communication, adaptability, and prior leadership experience within a

Qualifications

• High School Diploma or GED required.
• Associates Degree in a related field preferred.
• Minimum 5 years of experience providing administrative support.
• Experience providing executive-level (VP and above) support.
• Prior leadership experience.

Responsibilities

• Answer and qualify telephone calls and emails, referring communications and taking messages.
• Coordinate executive calendars, travel arrangements, and itineraries for visitors.
• Prepare minutes, reports, memos, and forms in a timely, accurate manner.
• Schedule board meetings and assist with retreat coordination.
• Supervise the Corporate Office staff and ensure administrative coverage.
• Support RHS Board Committees and other RHS committees as needed.
• Maintain filing systems and provide back-up coverage when needed.

Skills

Executive-level support

Calendar management

Travel arrangements

Meeting minutes

Board meeting prep

Staff supervision

Interpersonal skills

Education

High School Diploma or GED

Associates Degree in Related Field

Job description

Newport News, VirginiaHiring Range$68,000.00 - $93,500.00/Annual Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.OverviewWorks under the supervision of the Senior Vice President, Human Resources. Provides executive-level administrative support to assigned corporate office executives to include direct support of the CEO. Directly supervises the executive/administrative assistants at the corporate office. Performs a wide range of administrative and secretarial duties for the department and other duties as assigned.What you will doPerforms general administrative duties to include: answering and qualifying telephone calls and/or emails, referring communications, accurate taking of messages, taking meeting minutes, coordinating executive calendars, board meeting preparation and scheduling. Prepares and responds in a timely and accurate manner to all reports, correspondence, memos, minutes, completion of forms, etc. Prepares and forwards documents (i.e. capital requests, purchase orders, check requests, printing requests and dietary requests) for responsible parties. Coordinates appointments, travel arrangement with travel request forms, approvals and processing, as well as coordinates itineraries for visitors and responsible parties and assists with conference room schedules to help assure availability. Maintains accurate up-to-date filing system. Sorts and prioritizes mail, taking appropriate action as needed to facilitate timely delivery. Provides coverage and \"back-up\" for any corporate team member when out of office or as needed.Has working knowledge of assigned executives so as to be able to effectively manage their time and appointments.Supports/coordinates RHS Board Committees and/or other RHS Committees. Duties may include minute taking, scheduling and retreat coordination.Supervises the Corporate Office Staff and coordinates the daily operations ensuring appropriate administrative coverage, to include front desk coverage. Ensures policies and procedures are followed. Monitors work flow processes and work load, ensuring effective coverage and support.Demonstrates positive interpersonal relations in dealing with the public and colleagues to project a favorable image of RHS. Demonstrates positive interpersonal relations in dealing with fellow employees so that productivity and positive employee relationships are maximized. This will include but not limited to appropriately screen incoming calls and visitors, greet members of the public, employees, and outside parties, in a courteous and professional manner.QualificationsEducationHigh School Diploma or GED, (Required)Associates Degree, Related Field (Preferred)ExperienceMinimum of 5 years experience providing administrative support (Required)Experience providing executive-level (VP and above) support (Required)Prior leadership experience (Required)To learn more about being a team member with Riverside Health System visit us at https://www.riversideonline.com/careers.