Office Manager - Part Time

pharosIQ; Philadelphia (Philadelphia County); On-site; USD 30,000 - 39,000; Part time

Benefits offered by this job

401K match

Health insurance

Vision insurance

FSA (Health/DCA)

Pet insurance

Job summary

pharosIQ is seeking an organized Office Manager to oversee daily operations in our Philadelphia office. This part-time role requires in-office presence on Tuesday, Wednesday, and Thursday, with responsibilities spanning admin coordination, HR support, and vendor management.

The ideal candidate has a Bachelor's degree and 1+ year experience, strong communication skills, and proficiency in Microsoft Office. We value discretion, professionalism, and the ability to multitask in a fast-paced

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• 1+ year experience as an Office Manager or similar admin role.
• Strong organizational and time-management abilities.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Word, Excel, and Outlook.
• Discretion with confidential information; professional demeanor.
• Experience managing travel plans and processing expenses preferred.

Responsibilities

• Oversee day-to-day office operations in a productive, organized environment.
• Manage supplies, inventory, and equipment maintenance.
• Coordinate meetings, travel plans, and company events.
• Serve as primary contact for office inquiries and vendor management.
• Support HR functions including onboarding and records.
• Ensure compliance with office policies and safety regulations.
• Process expense reports for senior leaders.
• Handle FedEx shipments and logistics tasks.

Skills

Organizational skills

Time management

Verbal & written communication

Microsoft Office Suite

Discretion & professionalism

Problem solving

Travel planning & expense processing

Education

Bachelor's degree in Business Admin/related

Tools

Word

Excel

Outlook

Job description

Employment Type

Part Time (25 hours - Tuesday, Wednesday & Thursday)

PharosIQ is a global leader in “intent-to-purchase” lead generation, providing insights and demand for B2B sales and marketing success. Leveraging over 40 years of expertise, PharosIQ turns intelligence into impactful engagements for efficient global revenue growth. We foster a dynamic and collaborative work environment where efficiency and organization drive our success. We are seeking a highly organised and proactive Office Manager to oversee daily operations in our Philadelphia office.

The Role

The Office Manager will be responsible for handling administrative tasks, coordinating office operations, and supporting the leadership team. This role requires a highly organized individual with excellent communication skills and the ability to multitask in a fast-paced environment. The individual will be required to be in office 3 days per week (Tuesday, Wednesday & Thursday).

Key Responsibilities

• Oversee day-to-day office operations, ensuring a productive and organized work environment
• Manage office supplies, inventory, and equipment maintenance
• Coordinate meetings, appointments, travel plans and company events
• Serve as the primary point of contact for office-related inquiries and vendor management
• Support HR functions, including onboarding, record-keeping, and employee engagement initiatives
• Ensure compliance with office policies, safety regulations, and company procedures
• Process and manage expense reports for senior leaders
• Handle FedEx shipments and other logistics-related tasks
• Be able to sit for extended periods of time, as well as be able to lift up to 20lbs

Experience and education

• Bachelor’s degree in Business Administration, Management, or a related field (preferred)
• 1+ years proven experience as an Office Manager or in a similar administrative role
• Strong organizational and time-management skills
• Excellent verbal and written communication abilities
• Strong Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• High level of discretion and professionalism when handling confidential information
• Problem-solving mindset with a proactive approach to challenges
• Experience managing travel plans and processing expenses is highly preferred
• 401K through John Hancock, up to 4% employer match
• Aetna Medical & Vision
• Health Equity FSA & Dependent Care FSA
• Mutual of Ohama Employer-Pain Ancillary and Voluntary Benefits
• Nationwide Pet Insurance

PharosIQ is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.