Office Manager I

Symphony Care Alliance; Florida; On-site; USD 60,000 - 80,000; Full time

Job summary

Symphony Care Alliance seeks an experienced operations professional to oversee office operations, vendor relations, budgeting, and HR support in our Florida offices. The role includes administration, receptionist coordination, and ensuring technology systems run smoothly.

You will collaborate with HR, Finance, and Operations, lead discretionary projects, manage schedules, and support events. Strong communication, organization, and budget oversight are essential.

Qualifications

• Strong organization and prioritization
• Clear written and verbal communication
• Stakeholder management across HR, Finance, Operations
• Technology proficiency (Microsoft 365, Google Workspace)
• Leadership, attention to detail, budget management

Responsibilities

• Oversee facilities coordination, supplies, equipment, and maintenance.
• Manage vendor and contract relationships, terms, and repairs.
• Track budgets, process invoices, and manage purchase orders.
• Perform general administrative tasks such as filing and records updates.
• Support HR activities: onboarding, benefits enrollment, scheduling.
• Coordinate reception duties and company events, travel arrangements.
• Maintain technology and systems: desk booking, access control, asset inventories, basic IT troubleshooting.

Skills

Organization

Communication

Stakeholder management

Leadership

Budget management

Attention to detail

Tools

Microsoft 365

Google Workspace

Job description

Description

• Office operations: Facilities coordination, supplies, equipment, cleaning, maintenance, moves/changes.
• Vendor & contract management: Maintain relationships, negotiate terms, oversee repairs and services.
• Budgeting & finance: Track spending, process invoices, manage purchase orders, identify cost savings.
• Administrative tasks: Filing, updating records, answering calls, correspondence handling.
• HR & people support: Onboarding, induction packs, scheduling, benefits enrollment, light compliance.
• Reception & events: Visitor management, meeting room coordination, company events, travel arrangements
• Technology & systems: Desk booking tools, access control, asset inventories, basic IT troubleshooting.

Requirements

• Strong organization and prioritization
• Clear written and verbal communication
• Stakeholder management across HR, Finance, Operations
• Technology proficiency (Microsoft 365, Google Workspace)
• Leadership, attention to detail, budget management