Office Manager

Meet Life Sciences; San Jose (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Meet Life Sciences in San Jose, CA is seeking an Office Manager to keep daily operations organized and running smoothly. This hands-on role supports administration, facilities, purchasing, vendors, events, and team needs.

The ideal candidate will have a high school diploma (college degree is a plus) and proven experience in office administration. Strong organizational, communication, and interpersonal skills are essential, with proficiency in Microsoft Office.

Qualifications

• Minimum high school diploma; college degree preferred.
• Office administration experience required.
• Strong organizational and communication skills.
• Proficiency in Word and Excel.
• Ability to handle confidential information.
• Experience with QuickBooks or similar software preferred.

Responsibilities

• Manage scheduling, emails, documents, and admin tasks.
• Oversee office maintenance, safety, and repairs.
• Order supplies and manage equipment.
• Coordinate with vendors and service providers.
• Organize meetings and team events.
• Assist with invoices, expenses, and basic bookkeeping.
• Support departments with day-to-day needs.

Skills

Organizational skills

Communication

Interpersonal skills

Multitasking

Confidentiality

MS Office

Education

High school diploma or equivalent

College degree preferred

Tools

Microsoft Office (Word, Excel)

QuickBooks

Job description

The Office Manager is responsible for keeping daily office operations organized and running smoothly. This hands‑on role supports administration, facilities, purchasing, vendors, events, and team needs.

Qualifications

• High school diploma or equivalent; college degree is a plus.
• Previous office administration or office management experience.
• Strong organizational, communication, and interpersonal skills.
• Proficiency with Microsoft Office, including Word and Excel.
• Resourceful, proactive, and able to manage multiple priorities.
• Ability to handle confidential information professionally.

Responsibilities

• Manage scheduling, emails, documents, and general administrative tasks.
• Oversee office maintenance, cleanliness, safety, and repairs.
• Order and maintain office supplies and equipment.
• Coordinate with vendors, contractors, and service providers.
• Organize meetings, office events, and team activities.
• Assist with invoices, expenses, and basic bookkeeping.
• Support employees and departments with day-to-day operational needs.

Preferred Qualifications

• Startup or fast‑paced office experience.
• Experience with QuickBooks or similar software.
• Familiarity with shipping and receiving.