Office Manager/HR Administrator

Stormwater Pros LLC; Bloomington (CA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established and respected company is seeking an Office Manager with HR experience to join their growing team in California. This role is crucial for supporting daily office operations and ensuring compliance with HR regulations. You'll be the go-to person for employees on site, managing everything from office management to coordinating interviews and onboarding new hires. This position offers the opportunity to make a significant impact within a company dedicated to storm water conservation, ensuring a supportive and collaborative work environment. If you're passionate about HR and office management, this is the perfect opportunity for you.

Qualifications

• Experience in HR and office management essential for supporting daily functions.
• Strong understanding of compliance and regulatory requirements in HR.

Responsibilities

• Manage office functions, including customer interactions and file management.
• Coordinate hiring processes and onboarding for new employees.

Skills

HR Management

Office Management

Accounting

Project Coordination

Customer Service

Education

Bachelor's Degree in Business Administration

HR Certification

Tools

HRIS System

WRAP Portal

Masterworks

Job description

Keeping storm water clean and protecting our surface water is a job for all. The Environmental Protection Agency (EPA) has identified that approximately 30% of known pollution to our nation's water is attributed to storm water runoff. At StormWater Pros, LLC, we are at the forefront of drywell innovation and other drainage strategies to spearhead the charge in storm water conservation. Our commitment to the community and the relationships we establish set us apart. In every interaction, our team strives to convey our unwavering support for our products and mission. We actively cultivate partnerships with property managers, general contractors, and other municipalities so that they too can participate in the crucial work we undertake. Together, we can make a significant impact on protecting our surface water resources.

We’re Growing! Join Our Team in California!

We’re an established and respected company expanding operations into California, and we're seeking an Office Manager with HR experience to support both our daily office functions and be the go-to for our employees on site.

Essential Functions Include:

• Participate in general office management including greeting of customers & vendors, answering incoming phone calls, and management of files.
• Maintaining business licenses and any other requirements for us to stay compliant
• Send COI/W9 when requested by customers.
• Request COI from the insurance company for each customer.
• Track jobs through project coordination and request lines on projects when needed
• Complete vendor request forms for payment / new customer accounts
• WRAP Portal and Masterworks – Collect and update all needed docs for contract work, keep up to date COI’s, monthly payroll hours on jobs etc.
• Pre-qualification paperwork and contracts – Reviewing contracts, requesting COI/workers comp info/liability insurance.
• Accounting functions including Billing, Invoicing and AP/AR
• Purchase needed items for the office. Receive mail and deliveries to mailbox and office.
• Help if needed with coordination and scheduling of subcontractors needed for operations.
• Responsible for review of candidates and scheduling Interviews for Managers
• Initiating pre-placement activities, scheduling FMCSA DOT drug screens, and communicating new hire information to Corporate HR.
• Responsible for welcoming new employees and coordinating onboarding activities.
• Maintaining copies of all DOT certifications and expirations for employee files ensuring the accuracy and integrity of information is kept confidential.
• Review and approval of timecards with management for any payroll additions or changes to be submitted to the corporate office. Assist with tracking call outs.
• Assist with wage adjustments and update documents as needed in the HRIS system.
• Work with Corporate HR Manager to comply with various government regulations dealing with EEO, FMLA, ADA, FLSA, OSHA and other related Federal & State laws.
• Assist with annual reviews, employee relations support or investigations as needed.
• Understand and educate employees regarding benefits, including the annual open enrollment process, handbook, and any minor issues.
• Help coordinate training and facilitate as needed.
• Construction industry experience preferred.