Office Manager / HR Administrator

Stormwater Pros LLC; Bloomington (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking company dedicated to storm water conservation as an Office Manager. This full-time role involves overseeing daily office operations, managing HR functions, and ensuring compliance with various regulations. You'll be the pivotal point for employee support and engagement, making a significant impact on the team. With a commitment to community and innovation, this position offers a unique opportunity to contribute to essential environmental efforts while fostering a collaborative workplace culture. If you're passionate about making a difference and have the skills to thrive in a dynamic environment, this role is perfect for you.

Benefits

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Qualifications

• Experience in office management and HR compliance is essential.
• Strong accounting skills for billing and invoicing required.

Responsibilities

• Manage daily office functions and support employees on site.
• Coordinate onboarding and training activities for new hires.

Skills

Office Management

HR Compliance

Accounting Functions

Project Coordination

Customer Service

Education

Bachelor's Degree in Business Administration

HR Certification

Tools

HRIS

WRAP Portal

Masterworks

Job description

Keeping storm water clean and protecting our surface water is a job for all. The Environmental Protection Agency (EPA) has identified that approximately 30% of known pollution to our nation's water is attributed to storm water runoff. At StormWater Pros, LLC, we are at the forefront of drywell innovation and other drainage strategies to spearhead the charge in storm water conservation. Our commitment to the community and the relationships we establish set us apart. In every interaction, our team strives to convey our unwavering support for our products and mission. We actively cultivate partnerships with property managers, general contractors, and other municipalities so that they too can participate in the crucial work we undertake. Together, we can make a significant impact on protecting our surface water resources.

We're Growing! Join Our Team in California!

We're an established and respected company expanding operations into California, and we're seeking an Office Manager with HR experience to support both our daily office functions and be the go-to for our employees on site.

Essential Functions Include :

• Participate in general office management including greeting customers & vendors, answering incoming phone calls, and managing files.
• Maintain business licenses and other compliance requirements.
• Send COI / W9 upon customer request.
• Request COI from the insurance company for each customer.
• Track jobs through project coordination and request lines on projects when needed.
• Complete vendor request forms for payment / new customer accounts.
• Manage WRAP Portal and Masterworks – collect and update all needed documents for contract work, keep COIs up to date, track monthly payroll hours on jobs, etc.
• Handle pre-qualification paperwork and contracts – review contracts, request COI / workers' comp info / liability insurance.
• Perform accounting functions including billing, invoicing, and AP / AR.
• Purchase needed office items, receive mail and deliveries.
• Assist with coordination and scheduling of subcontractors as needed.
• Book flights, trips, hotels, etc.
• Review candidates and schedule interviews for managers.
• Coordinate pre-placement activities, schedule FMCSA DOT drug screens, and communicate new hire info to HR.
• Coordinate onboarding activities for new employees.
• Maintain copies of DOT certifications and expirations, ensuring confidentiality and accuracy.
• Review and approve timecards with management for payroll processing, track call outs.
• Assist with wage adjustments, update HRIS documents.
• Work with HR to ensure compliance with EEO, FMLA, ADA, FLSA, OSHA, and other laws.
• Assist with employee reviews, relations, or investigations.
• Educate employees on benefits, open enrollment, and company policies.
• Coordinate and facilitate training sessions as needed.
• Construction industry experience is preferred.

Job Type : Full-time

Pay : From $30.00 per hour

Benefits include:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule :

• Monday to Friday

Work Location : In person