OFFICE MANAGER / EXECUTIVE ASSISTANT

Stock Executive Search; New York (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

Stock Executive Search is seeking an experienced Office Administrator to oversee daily operations, manage inventory, and coordinate with building management and vendor partners in a fast-paced New York setting.

You'll support HR/IT onboarding, maintain attendance records, and assist CEO-level initiatives with ad-hoc reporting. The role includes preparing newsletters, scheduling, CRM tasks, and ensuring smooth order flow while staying on-site in NYC.

Qualifications

• Solid work experience a must.
• Strong computer skills a must.
• College degree in Business is a plus.

Responsibilities

• Oversee day-to-day office operations, including supply inventory and vendor coordination, to sustain a clean, organized, and efficient workspace.
• Serve as the primary point of contact for building management and office vendors, partnering with third-party IT and HR providers on onboarding and troubleshooting.
• Maintain attendance records, PTO logs, and related documentation to reinforce operational discipline.
• Partner directly with the President/CEO on administrative initiatives, special projects, and ad-hoc reporting, while championing policy compliance across departments.
• Prepare internal communications, including company-wide newsletters and announcements, and support scheduling and meeting preparation.
• Assist with sales administrative functions, including document preparation, CRM updates, and follow-up tracking, ensuring smooth order flow.
• On-site requirement: Five days in New York City, never remote.

Skills

Solid work experience

Strong computer skills

Education

College degree in Business

Job description

Oversee day-to-day office operations, including supply inventory and vendor coordination, to sustain a clean, organized, and efficient workspace.

Serve as the primary point of contact for building management and office vendors, partnering with third-party IT and HR providers on onboarding and troubleshooting.

Maintain attendance records, PTO logs, and related documentation to reinforce operational discipline.

Partner directly with the President/CEO on administrative initiatives, special projects, and ad-hoc reporting, while championing policy compliance across departments.

Prepare internal communications, including company-wide newsletters and announcements, and support scheduling and meeting preparation.

Assist with sales administrative functions, including document preparation, CRM updates, and follow-up tracking, ensuring smooth order flow.

Solid work experience a must!

Strong computer skills a must!

College degree in Business a plus!

Five days in the city – never remote