Office Manager & Executive Assistant

Pattern Bioscience; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

401k Matching

Paid Time Off

The opportunity to make a global -

Job summary

Pattern Bioscience in Austin, TX, seeks an empathetic Office Manager & Executive Assistant to support our executive team and ensure smooth daily operations in a fast-paced, collaborative environment.

You will manage calendars, coordinate travel, prepare reports, liaise with stakeholders, arrange meetings and events, and oversee facilities and IT liaison. A strong eye for detail and discretion are essential; 3+ years in similar roles preferred.

Job description

At Pattern Bioscience, we’re tackling antibiotic resistance, one of the biggest public health challenges of our time. We use machine learning and microfluidics to quickly recognize the bacteria causing an infection and to predict which drugs will cure the infection.

We are looking for an empathetic, detail-oriented, proactive and highly dependable Office Manager & Executive Assistant to join our team. In this dual role, you will provide high-level administrative support to our executive team while ensuring the smooth operation of our office. If you thrive in a fast-paced environment, problem-solve with creativity, love supporting others, and wearing multiple hats, this role is for you.

How You Will Contribute

Office Management

• Receive visitors and ensure needed supplies and meeting rooms are ready for them
• Maintain a clean, organized, and productive environment (including regular tidying) and stocked snack and beverage area
• Work with building and IT vendor staff to address facilities concerns (repairs, HVAC, internet availability, etc.)
• Coordinate catering for team gatherings
• Ensure A/V setup in conference rooms and main office area for townhalls aligns with meeting needs
• Plan and executive company events that deliver opportunities for team connecting and celebration
• Support Finance with time tracking support
• Provide additional operational and project support as needed to enable overall business and People & Culture initiatives

Executive Assistant

• Manage calendars, schedule meetings, and coordinate travel arrangements for executives and visitors traveling from outside Austin
• Prepare and edit correspondence, presentations, and reports
• Coordinate and facilitate communication between the CEO and internal/external stakeholders.
• Handle confidential information with discretion and professionalism

We'd Love to Hear from You If You

• Embrace the details and believe the small things make a difference, nothing slips through the cracks for you
• Proactively look for ways to make things better
• Practice good judgement and discretion about urgency, prioritization, and addressing problems
• Communicate clearly and succinctly, with excellent grammar and syntax, adjusting your style as needed for the situation
• Have a positive, enthusiastic, and “can-do” attitude
• Build strong, collaborative relationships across all levels
• Manage your time well to meet varied deadlines
• Invest in your own development and learning
• Can be flexible with your schedule as needed to support events, executives, or urgent office matters

Desired Education and Experience

• 3+ years of combined office management and executive assistant experience
• Proficiency with Microsoft Office 365 and SharePoint, especially Outlook Calendaring and Teams, and other software tools for scheduling
• Experience with scheduling for interviews and using recruiting tools a plus

Details

• Type of Position: Salaried, Full-time, 5 Days Onsite

Join us! We're excited for what you can bring to our team. Here are a few things we provide to make sure you have a great experience. Learn more about our team by visiting our website.

Benefits

• Health insurance
• 401k Matching
• Paid Time Off
• The opportunity to make a global impact

To fulfill our mission and build world-changing technology, we’ve put together a diverse, multi-disciplinary top-notch team, a culture of innovation, learning, adaptability, and excellence and environment where people love coming to work.

We value diversity on our teams. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, status as a qualified individual with disability, protected veteran status, or any other characteristic protected by law.