Office Manager & Bookkeeping Specialist - Small Biz Impact

CUSTOM CONVERTERS INC; Livingston (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Holidays

Job summary

CUSTOM CONVERTERS INC in Livingston, NJ is seeking an organized, detail-oriented bookkeeper / office manager / customer service liaison to support day-to-day operations in a small, family-owned environment.

The role combines bookkeeping, customer service and production support, with hands-on tasks and reporting to ownership. You will multitask across A/P/A/R, invoicing, shipping paperwork and client communications.

Qualifications

• Minimum 2 years of bookkeeping experience.
• Proficiency with QuickBooks.
• Experience with A/P, A/R, invoicing and bank reconciliations.
• Comfortable working independently and managing multiple priorities.
• Comfortable working in a small business environment and wearing multiple hats.
• Strong organizational and attention-to-detail skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office/Excel.
• ADP experience is a plus.
• Manufacturing experience is a plus.

Responsibilities

• Manage day-to-day bookkeeping in QuickBooks (A/P, A/R, invoicing and bank reconciliations)
• Process customer invoices and payments
• General office administration, filing, scheduling and record keeping
• Answer and direct incoming phone calls
• Maintain organized customer and company records
• Assist with basic HR administration and ADP payroll processing
• Manage daily customer emails and inquiries
• Handle customer phone calls
• Track customer orders and provide status updates
• Coordinate with production / shipping to communicate order status
• Maintain a professional and responsive relationship with customers
• Prepare shipping documents and paperwork
• Create labels and other documentation needed for shop/production support
• Assist with purchasing and scheduling pickups
• Track inventory for key customers
• Coordinate with production and management as needed

Skills

Attention to detail

Organizational skills

Excellent written and verbal沟通

Tools

QuickBooks

Microsoft Office/Excel

ADP

Job description

CUSTOM CONVERTERS INC in Livingston, NJ is seeking an organized, detail-oriented bookkeeper / office manager / customer service liaison to support day-to-day operations in a small, family-owned environment.

The role combines bookkeeping, customer service and production support, with hands-on tasks and reporting to ownership. You will multitask across A/P/A/R, invoicing, shipping paperwork and client communications.