Bookkeeper & Office Manager for Growing Organization

Vaco; Fairfield (NJ); On-site; USD 52,000 - 72,000; Full time

Job summary

Vaco Recruiter Services is assisting a client in Madison, NJ, to find a detail-oriented Bookkeeper / Office Manager. The role combines bookkeeping, financial reporting, and day-to-day office administration to keep the business running smoothly.

The ideal candidate has 2+ years in bookkeeping and office support, proficiency with QuickBooks or Sage, strong Excel skills, and a solid understanding of GAAP. High school diploma required; accounting or business degree is a plus.

Qualifications

• 2+ years of bookkeeping and office administration experience.

Responsibilities

• Manage accounts payable and receivable, invoicing, and collections.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Confidentiality

Education

High school diploma

Accounting/Finance/Business degree (preferred)

Tools

QuickBooks

Sage

Microsoft Excel

Microsoft Word

Job description

Bookkeeper / Office Manager

Location: Madison, NJ

Are you an organized, detail-oriented accounting professional who enjoys managing both financial responsibilities and office operations? Our client is seeking a Bookkeeper / Office Manager to join their team. This is a great opportunity for someone who enjoys a diverse role, taking ownership of bookkeeping functions while helping support the day-to-day operations of the office.

Key Responsibilities

Bookkeeping & Finance

• Manage accounts payable and accounts receivable processes, including vendor invoices, check processing, client invoicing, and collections.
• Perform monthly bank and credit card reconciliations.
• Prepare monthly financial reports, including profit & loss statements and balance sheets.
• Maintain accurate general ledger records and assist with financial reporting.
• Handle sales tax payments, 1099 preparation, and compliance-related activities.
• Support year-end close and audit preparation.

Office Management & Administration

• Oversee office supplies, vendor relationships, and equipment maintenance.
• Maintain organized digital and physical filing systems.
• Manage correspondence, calendars, and administrative processes.
• Provide support to ensure smooth daily office operations.

Qualifications

• 2+ years of experience in bookkeeping and office administration.
• Strong knowledge of accounting software such as QuickBooks, Sage, or similar platforms.
• Proficiency with Microsoft Office Suite, particularly Excel and Word.
• Understanding of GAAP principles, general ledger accounting, and financial reporting.
• Highly organized with strong attention to detail and the ability to prioritize multiple tasks.
• Excellent communication skills and ability to maintain confidentiality.
• High school diploma required; degree in Accounting, Finance, or Business is a plus.

This is an excellent opportunity for a motivated professional looking for a hands-on role where they can make a meaningful impact within a growing organization.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.