Office Manager & Bookkeeping Coordinator

Silk Commerce; Irvine (CA); On-site; USD 60,000 - 65,000; Full time

Job summary

Silk Commerce, based in Irvine, CA, seeks an organized Office Manager to handle day-to-day bookkeeping and administrative tasks. The role includes invoicing, accounts payable, vendor coordination, HR support, and office logistics in a fast-paced environment.

The ideal candidate has an accounting or business background, strong communication, and discretion. QuickBooks Online and Google Workspace familiarity is a plus; prior office or bookkeeping experience is helpful but not required.

Qualifications

• A helpful, positive attitude and a willingness to pitch in wherever needed.
• Accounting, finance, or business background preferred.
• Prior office, administrative, or bookkeeping experience is a plus, but not required.
• Familiarity with QuickBooks Online and Google Workspace is a plus.
• Clear written and verbal communication skills.
• Organized, detail-oriented, sense of urgency, and reliable.

Responsibilities

• Draft and send all client invoices each month.
• Gather all miscellaneous charges and line items to be added to monthly invoices.
• Track invoice status and follow up on outstanding payments.
• Collect all vendor invoices and ensure SOP compliance.
• Prepare new vendor forms and forward invoices for payment processing.
• Keep day-to-day office operations running smoothly and support information flow.
• Coordinate office logistics and manage snacks and supplies.
• Act as a point of contact for building management and vendors.
• Coordinate team events and celebrations.
• Review candidate applications and schedule interviews.
• Assist with HR questions and onboard new team members.
• Maintain personnel records in BambooHR.

Skills

Accounting knowledge

Finance background

Organized

Attention to detail

Communication skills

Discretion

Education

Accounting or business background preferred

Tools

QuickBooks Online

Google Workspace

Job description

Silk Commerce, based in Irvine, CA, seeks an organized Office Manager to handle day-to-day bookkeeping and administrative tasks. The role includes invoicing, accounts payable, vendor coordination, HR support, and office logistics in a fast-paced environment.

The ideal candidate has an accounting or business background, strong communication, and discretion. QuickBooks Online and Google Workspace familiarity is a plus; prior office or bookkeeping experience is helpful but not required.