Office Manager & Bookkeeper - Trades & Payroll

AJL PLUMBING AND HEATING LLC; Town of Islip (NY); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Employee discounts

Paid time off

Opportunity for advancement

Job summary

AJL Plumbing and Heating LLC in Holbrook, NY is seeking an Office Manager/Bookkeeper to oversee daily office operations and maintain financial records. You will manage phones, scheduling, and correspondence while ensuring timely payroll and accurate invoicing for plumbing and heating projects.

The role requires experience in bookkeeping and proficiency with QuickBooks, plus strong organizational and communication skills.

Qualifications

• Proven experience in bookkeeping, accounting, or office management.
• Proficiency in QuickBooks or similar accounting software.
• Strong knowledge of accounts payable, accounts receivable, and payroll processing.
• Experience in the construction, plumbing, or trades industry is a plus.
• Excellent organizational and multitasking skills with strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong communication skills and a professional, team-player attitude.
• Must know AIA billing for construction.

Responsibilities

• Manage day-to-day office operations, including phones, scheduling, and correspondence.
• Maintain accurate financial records using bookkeeping software (QuickBooks or similar).
• Process accounts payable and accounts receivable, including invoicing and payments.
• Run payroll and ensure timely, accurate compensation for all staff.
• Track job costs, expenses, and vendor accounts for plumbing and heating projects.
• Coordinate with field technicians and management to support project scheduling and dispatch.
• Prepare financial reports, bank reconciliations, and assist with tax preparation.

Skills

Attention to detail

Organizational skills

Communication skills

Team-player attitude

Tools

QuickBooks

Microsoft Office

Excel

Job description

AJL Plumbing and Heating LLC in Holbrook, NY is seeking an Office Manager/Bookkeeper to oversee daily office operations and maintain financial records. You will manage phones, scheduling, and correspondence while ensuring timely payroll and accurate invoicing for plumbing and heating projects.

The role requires experience in bookkeeping and proficiency with QuickBooks, plus strong organizational and communication skills.