Part Time Office Manager

PuroSystems LLC; Chandler (AZ); On-site; USD 40,000 - 60,000; Part time

Benefits offered by this job

Competitive wage

Contributory insurance

Paid training for career advancement

Job summary

PuroClean is seeking an Office Manager to handle bookkeeping and administrative duties from 10 AM to 2-3 PM. The role includes invoicing, A/R, payroll (bi-weekly, outsourced), and coordinating with field technicians and vendors. Maintain organized job files and communicate with customers to ensure service quality.

The ideal candidate has QuickBooks bookkeeping experience, strong attention to detail, and excellent written and verbal communication skills to support a small team.

Qualifications

• 3 years of bookkeeping and administration in an office setting.
• Construction experience is a plus.
• Excellent written and verbal communication.
• Willingness to learn industry-specific software.

Responsibilities

• Scan & file documents
• Create photo albums and inventories
• Prepare the daily jobs list
• Accept & update job assignments and requests for service
• Maintain the A/R records
• Invoice and accept payments
• Complete the bi-weekly payroll (outsourced)
• Complete monthly bank rec & credit card batching
• Interface with our techs in the field, our accountant, our trades partners and our vendors
• Pursue personal development and PuroClean-specific skills

Skills

QuickBooks

Bookkeeping

Attention to detail

Communication skills

Multitasking

Team building

Job description

Benefits:

• Attractive modern office
• Positive environment
• Competitive salary

COMPANY CULTURE

PuroClean, a leader in emergency property restoration services, helps families and small businesses overcome damages caused by water, fire, mold and biohazard. We operate with a 'servant-based leadership' mindset and seek to create a working environment where team members can grow professionally and spiritually through serving our customers, communities, and each other.
Our office has been in business since 2007. Our average employee retention is ten years.

JOB DESCRIPTION

We want an Office Manager to work here from 10 AM to 2-3PM as a dedicated bookkeeper and administrator.

With a 'One Team' mentality, manage the office to perform all accounting and administrative activities. Ensure job files are up to date. Assist the field techs with customer communication and supplies. Follow our accounting procedures, and recommend improvements to increase efficiency. Interact with our referral sources (general contractors, insurance entities, property managers, tradespeople and professionals). Prepare, send and follow up on invoices. Take phone and email enquiries, take the messages and deliver them promptly. Maintain a clean & efficient office. Lead by example.

RESPONSIBILITIES

• Scan & file documents
• Create photo albums and inventories
• Prepare the daily jobs list
• Accept & update job assignments and requests for service
• Maintain the A/R records
• Invoice and accept payments
• Complete the bi-weekly payroll (outsourced)
• Complete monthly bank rec & credit card batching
• Interface with our techs in the field, our accountant, our trades partners and our vendors
• Pursue personal development and PuroClean-specific skills

SKILLS, ABILITIES AND QUALIFICATIONS

• Previous working experience in Quickbooks bookkeeping is essential and required
• A focus on personal development, team building and relationship skills is essential
• Attention to detail, an aptitude for multitasking and being comfortable with record keeping
• Excellent written and verbal communication skills
• 3 years of bookkeeping and administration in an office setting; construction experience is a plus
• Desire to learn industry-specific computer programs

PERKS

• Competitive wage
• Contributory insurance
• Paid training for career advancement