Office Manager/Bookkeeper

Trueline; Birmingham (AL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Monthly stipend

Contributing IRA

Growth opportunities

Job summary

Trueline in Birmingham, AL is seeking a highly organized Bookkeeper & Office Manager to oversee daily accounting and support office operations. This role wears multiple hats, handling AR/AP, payroll, vendor records, and logistics coordination in a hands-on environment.

The ideal candidate will be proficient in QuickBooks Enterprise (Desktop), Excel, and Microsoft Office, with strong communication and multitasking abilities to contribute to the growth of a small but expanding company.

Qualifications

• Must have strong experience with QuickBooks Enterprise (Desktop).
• Experience handling AR/AP and general bookkeeping.
• Proficiency with Microsoft Excel and Microsoft Office.
• Strong organizational and multitasking skills.
• Ability to work independently and prioritize tasks.
• Strong communication and customer service abilities.

Responsibilities

• Manage Accounts Receivable, invoicing, collections, and payment follow-up
• Process Accounts Payable and maintain vendor records
• Reconcile bank accounts and maintain accurate financial records
• Support month-end and quarter-end closing processes
• Generate financial reports using QuickBooks and Excel
• Monitor cash flow and assist with reporting analysis
• Process payroll and maintain payroll records
• Maintain W9 documentation and process 1099s
• Support office operations, purchasing, logistics coordination, and administrative processes

Skills

QuickBooks Enterprise

AR/AP

Microsoft Excel

Organizational skills

Independent work

Communication

Multitasking

Tools

QuickBooks Enterprise (Desktop)

Microsoft Excel

Microsoft Office

Job description

Location:Greater Birmingham / Bessemer, AL
Compensation: $45,000–$60,000 + monthly stipend + contributing IRA
Schedule: Full-Time | In-Office

About Us

Trueline is growing its operations in the Birmingham/Bessemer area and is seeking a dependable, organized professional to join our team. This role offers the opportunity to work directly with leadership in a hands‑on environment where your work will have a visible impact on daily operations and long‑term growth.

Position Overview

We are seeking a highly organized and detail‑oriented Bookkeeper & Office Manager to oversee daily accounting functions while also supporting office operations, purchasing, logistics coordination, and administrative processes.

This is not a highly segmented corporate role. The right candidate will be comfortable wearing multiple hats, solving problems independently, and helping support the growth of a fast‑moving business.

Responsibilities

Accounting & Bookkeeping

• Manage Accounts Receivable, invoicing, collections, and payment follow‑up
• Process Accounts Payable and maintain vendor records
• Reconcile bank accounts and maintain accurate financial records
• Support month‑end and quarter‑end closing processes
• Generate financial reports using QuickBooks and Excel
• Monitor cash flow and assist with reporting analysis
• Process payroll and maintain payroll records
• Maintain W9 documentation and process 1099s

Office & Operational Support

• Support daily office operations and administrative functions
• Coordinate purchasing, shipment tracking, and load documentation
• Maintain organized records and filing systems
• Assist with onboarding paperwork and employee records
• Help manage insurance renewals and compliance documentation
• Communicate with customers, vendors, drivers, and internal operations staff
• Assist in improving office systems and operational workflows

Qualifications

Required

• Strong experience with QuickBooks Enterprise (Desktop)
• Experience handling AR/AP and general bookkeeping
• Proficiency with Microsoft Excel and Microsoft Office
• Strong organizational and multitasking skills
• Ability to work independently and prioritize tasks
• Strong communication and customer service abilities

Preferred

• Experience in manufacturing, industrial, trucking, logistics, recycling, or construction‑related industries
• Payroll processing experience
• Purchasing or logistics coordination experience
• Experience supporting small business operations
• Inventory tracking or multi‑location reporting experience

What We’re Looking For

• Self‑starter who takes ownership of responsibilities
• Comfortable in a hands‑on environment
• Adaptable and able to handle changing priorities
• Reliable, detail‑oriented, and proactive
• Interested in growing with the company long term

Benefits

• Competitive compensation based on experience
• Monthly stipend
• Contributing IRA
• Stable and growing company environment
• Opportunity for long‑term growth and increased responsibility