Office Administrator & Bookkeeping Coordinator

R.D. Woods Company Inc.; Milwaukee (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

R.D. Woods Company Inc. in Milwaukee, WI is seeking an Office Administrator & Bookkeeping Coordinator to support daily operations and ensure accurate financial records.

You will manage QuickBooks Online, handle invoicing, payables/receivables, payroll support, and organize project paperwork while collaborating with ownership, project managers, and vendors.

This full-time role requires attention to detail, independence, and strong communication to keep construction projects on track.

Qualifications

• Experience in bookkeeping and office administration.
• QuickBooks Online experience preferred.
• Knowledge of accounts payable and accounts receivable.
• Proficiency in Microsoft Office, Excel, and general computer applications.
• Excellent organizational and communication skills.
• Strong attention to detail and accuracy.
• Ability to multitask and work independently.
• Construction industry experience is a plus.

Responsibilities

• Manage daily bookkeeping using QuickBooks Online.
• Enter bills, expenses, payments, and customer invoices.
• Handle accounts payable and accounts receivable.
• Track outstanding invoices and follow up on payments.
• Reconcile bank and credit card accounts.
• Assist with payroll and employee time tracking.
• Maintain accurate financial records and bookkeeping files.
• Answer phones, respond to emails, and handle general correspondence.
• Organize construction project paperwork and files.
• Track subcontractor invoices, vendor payments, and job expenses.
• Prepare estimates, proposals, purchase orders, and change orders.
• Maintain subcontractor W-9s, insurance certificates, and company records.
• Provide general administrative support to ownership and project management.

Skills

Bookkeeping

Office administration

Attention to detail

Multitasking

Independent worker

Communication

Tools

QuickBooks Online

Microsoft Office

Excel

Job description

NOW HIRING!

Office Administrator & Bookkeeping Coordinator

Construction Company | Full-Time Position

We are looking for a dependable, organized, and detail-oriented Office Administrator to join our construction company! We are seeking someone who enjoys keeping things organized, takes initiative, pays attention to detail, and can manage a variety of office and bookkeeping responsibilities. This is an important role in our company, working closely with ownership, employees, subcontractors, vendors, and customers to keep daily operations running smoothly.

Responsibilities Include:

• Manage daily bookkeeping using QuickBooks Online.
• Enter bills, expenses, payments, and customer invoices.
• Handle accounts payable and accounts receivable.
• Track outstanding invoices and follow up on payments.
• Reconcile bank and credit card accounts.
• Assist with payroll and employee time tracking.
• Maintain accurate financial records and bookkeeping files.
• Answer phones, respond to emails, and handle general correspondence.
• Organize construction project paperwork and files.
• Track subcontractor invoices, vendor payments, and job expenses.
• Prepare estimates, proposals, purchase orders, and change orders.
• Maintain subcontractor W-9s, insurance certificates, and company records.
• Provide general administrative support to ownership and project management.

Qualifications:

• Previous bookkeeping and office administration experience.
• QuickBooks Online experience is strongly preferred.
• Knowledge of accounts payable and accounts receivable.
• Proficiency in Microsoft Office, Excel, and general computer applications.
• Excellent organizational and communication skills.
• Strong attention to detail and accuracy.
• Ability to multitask and work independently.
• Dependable, professional, and self-motivated.
• Construction industry experience is a plus!

What We Are Looking For:

We want someone who is reliable, takes ownership of their responsibilities, and understands the importance of keeping things organized and on track. The right person will be comfortable working independently, managing multiple priorities, and being a valuable part of our team.

Position Details:

• Position: Full-Time
• Schedule: MondayFriday
• Location: Milwaukee, WI
• Pay: Competitive, based on experience
• Experience: Bookkeeping and QuickBooks Online preferred

We look forward to meeting you!