Office Manager at Chicago office

Interplace, Inc.; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

A leading company is seeking an Office Manager for its Chicago office to oversee administrative functions and HR responsibilities. The ideal candidate will have over 10 years of experience, bilingual capabilities, and strong leadership skills to ensure operational efficiency and compliance.

Qualifications

• 10+ years of administrative and management experience.
• Excellent English language skills preferred.
• Conversational proficiency or familiarity with Japanese business practices and Asian food culture.

Responsibilities

• Ensure smooth operation of daily business and administrative functions.
• Lead and manage employees in efficient administrative activities.
• Perform HR tasks such as hiring, termination, and performance management.

Skills

Bilingual in English/Japanese, Chinese, or Korean

Strong leadership and management skills

Education

College degree or equivalent work experience

Job description

Office Manager at Chicago office (79040-4)

EMPLOYMENT REQUIREMENTS:

• Bilingual in English/Japanese, Chinese, or Korean; excellent English language skills preferred.
• Conversational proficiency or familiarity with Japanese business practices and Asian food culture.
• College degree or equivalent work experience.
• 10+ years of administrative and management experience.
• Strong leadership and management skills.

Responsibilities:

• Ensure the smooth operation of daily business and administrative functions of the branch, including but not limited to:
• Lead and manage employees in efficient administrative activities.
• Monitor work performance, including AR, AP, Credit Memos, etc., to ensure efficiency and accuracy, performing tasks when necessary.
• Perform HR tasks such as hiring, termination, performance management, payroll, leaves, workers' compensation, and union matters.
• Ensure compliance with regulatory requirements and handle internal and external audits.
• Maintain a clean, safe work environment, addressing janitorial, repair, supply, and maintenance issues as needed.
• Coordinate the Safety Committee to uphold safety standards and complete investigations per company policies.
• Take immediate action in coordination with senior management to resolve issues impacting productivity, safety, or operational harmony.
• Perform other duties as necessary to support ongoing operations.