General Affairs & Administrative Coordinator - Part Time -

Pasona Inc.; Irvine (CA); On-site; USD 29,000 - 30,000; Part time

Job summary

Pasona Inc. is seeking a friendly, detail-oriented Administrative Coordinator for a part-time, temporary role in Irvine, CA.

The ideal candidate will support daily office operations, handle multi-department tasks, and ensure smooth administrative workflows in a collaborative environment. The position offers Monday–Friday, about 4 hours per day, onsite with flexible start times, and a pay rate of $21.50–$22.00 per hour (DOE).

Qualifications

• Previous administrative, office support, or customer service experience preferred; entry-level candidates will also be considered.
• Good organizational skills with the ability to manage multiple tasks.
• Basic proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Strong communication and interpersonal skills.
• Positive attitude, flexibility, and willingness to assist with various responsibilities.
• Ability to work independently and collaboratively with different departments.
• Availability to work onsite Monday through Friday.

Responsibilities

• Provide general administrative and office support to multiple departments.
• Welcome and assist visitors, clients, and vendors in a friendly and professional manner.
• Answer incoming phone calls and direct inquiries to the appropriate departments.
• Handle incoming and outgoing mail, packages, and courier services, including UPS.
• Coordinate domestic and international travel arrangements, including flight reservations.
• Prepare and organize reports, presentations, spreadsheets, and other business documents.
• Assist with meeting scheduling and general office coordination.
• Monitor and maintain office supplies and assist with day-to-day office needs.
• Communicate and coordinate with various internal departments to ensure smooth operations.
• Support occasional special projects and other administrative tasks as assigned.

Skills

Good organizational skills

Strong communication skills

Interpersonal skills

Ability to work independently

Teamwork / collaboration

Tools

Microsoft Office

Job description

Administrative Coordinator (Part-Time)

Employment Type: Part-Time, Temporary

Work Schedule: Monday – Friday, approximately 4 hours per day

Working Hours: Flexible start time between 9:00 AM and 10:00 AM

Work Arrangement: Onsite (5 days per week)

Pay Rate: $21.50 – $22.00 per hour (DOE)

Position Overview

A well-established Japanese food company is seeking a friendly, organized, and flexible Part-Time Administrative Coordinator to support daily office operations.

This is a great opportunity for someone who enjoys working with people, handling a variety of administrative tasks, and supporting different departments in a collaborative office environment.

The ideal candidate is a dependable team player who can adapt to changing priorities, stay organized, and take initiative when needed.

Candidates with limited administrative experience are also encouraged to apply!

Key Responsibilities

• Provide general administrative and office support to multiple departments.
• Welcome and assist visitors, clients, and vendors in a friendly and professional manner.
• Answer incoming phone calls and direct inquiries to the appropriate departments.
• Handle incoming and outgoing mail, packages, and courier services, including UPS.
• Coordinate domestic and international travel arrangements, including flight reservations.
• Prepare and organize reports, presentations, spreadsheets, and other business documents.
• Assist with meeting scheduling and general office coordination.
• Monitor and maintain office supplies and assist with day-to-day office needs.
• Communicate and coordinate with various internal departments to ensure smooth operations.
• Support occasional special projects and other administrative tasks as assigned.

Qualifications

Required:

• Previous administrative, office support, or customer service experience preferred; entry-level candidates will also be considered.
• Good organizational skills with the ability to manage multiple tasks.
• Basic proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Strong communication and interpersonal skills.
• Positive attitude, flexibility, and willingness to assist with various responsibilities.
• Ability to work independently and collaboratively with different departments.
• Availability to work onsite Monday through Friday.

Preferred:

• Japanese-English bilingual skills are a plus, but not required.
• Experience working in a Japanese company or multicultural office environment.
• Experience coordinating business travel or providing general office support.