Office Clerk (English + Korean/Chinese/Japanese a plus)

A-STAFFING, INC.; Savage (MD); On-site; USD 22,730 - 32,373; Full time

Benefits offered by this job

Health insurance (Medical, Dental, 401K)

Job summary

A staffing agency in Savage, Maryland is looking for a full-time Office Clerk to perform a variety of administrative duties. Responsibilities include verifying invoices, managing customer orders, and assisting sales representatives. Applicants should have 1 year of office experience and a high school diploma, with preference for bilingual candidates. The position offers health insurance and requires on-site presence during standard business hours.

Qualifications

• 1 year of experience in an office environment.
• High School diploma or G.E.D required; college preferred.
• Bilingual preferred (English with another language).

Responsibilities

• Perform general administrative duties.
• Verify accuracy of invoices and input customer orders.
• Assist sales representatives and maintain customer relations.

Skills

Active Learning

Active Listening

Critical Thinking

Coordination

Time Management

Microsoft Excel

MS Office

Education

High School/G.E.D (College Preferred)

Tools

Microsoft Excel

MS Office (Word, Excel, PowerPoint)

EZLabor (ADP Timekeeping System)

Job description

• Industry:Food Distributor
• Position: Office Clerk (Full-time)
• Reports to: Office Supervisor
• Location: Savage, Maryland, United States(On-site only)
• Working hours: Mon-Fri, 9:00-17:00
• Salary: $20.00/h
• Benefits: Health insurance (Medical, Dental, 401K)

Position Overview

Perform wide-range of general administrative duties to support on-going operational needs. Handle routine human resource administration, fleet management, and branch-wide safety and compliance programs.

Tasks

• Verify accuracy of invoices.
• Compute, record data and other information, such as EOM report filing.
• Input orders for customers.
• Maintain positive customer relations.
• Assist sales representatives as needed.
• Support on-going sales activities as appropriate.
• Purchasing and inventory control.
• Prepare credit memos as appropriate.
• Handle credit reference requests.
• Obtain and update customer's application document such as sales and use tax.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information as appropriate.
• Answer telephones, door, and direct calls and take messages.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Maintain and update filing, mailing, and database systems.
• Open, sort and route incoming mail, answer routine correspondence, and prepare outgoing mail.
• Review files, records, and other documents to obtain information to respond to requests.
• Light maintenance duties.
• Provide back up support for other administrative functions (cross-training).

Work Context

• Requires making decisions that impact the results of co-workers, clients and the company.
• Requires written and oral communication in English.
• Requires competition or awareness of competitive pressures.
• Requires dealing with unpleasant, angry, or discourteous people.
• Requires being exact or highly accurate.
• Requires meeting strict deadlines.
• Requires coordinating with others in accomplishing work activities.
• Includes responsibility for work outcomes and results.
• Requires working indoors in environmentally controlled conditions.
• Requires repetitive movement, sitting, standing, bending, seeing, hearing, talking, manual dexterity and flexibility in fingers and hands.
• Requires reaching with hands and arms.
• Includes responsibility for the health and safety of others.

Work Activities

• Establish and maintain interpersonal relationships.
• Attend staff meetings.
• Use computers to enter, access or retrieve data.
• Organizing, planning, and prioritizing work.
• Documenting/Reporting information.
• Monitor processes, materials, and surrounding.
• Evaluate safety operations.
• Examine documents and data for completeness, accuracy, or conformance to standards.
• Maintain records, reports, or files.
• Greet and attend to guests and visitors.

Qualifications

• Experience: 1 year
• Education: High School/G.E.D (College Preferred)
• Special Training: FDA, OSHA, etc.
• Additional Requirements: Prefer Bilingual (English w/ other language such as Korean, Chinese or Japanese)
• Authorized to work in the U.S. without visa sponsorship

Skills

• Basic Skills (Active Learning/Active Listening/Critical Thinking/Learning Strategies/Monitoring)
• Social Skills (Coordination/Instructing/Persuasion/Service Orientation/Social Perceptiveness)
• Resource Management Skills (Management of Personnel Resources/Time Management)
• Desktop Computer Skills (Spreadsheets - Microsoft Excel/Internet/Navigation/Word Processing/Databases)
• Specific Tools & Technology (MS Office (Word, Excel, PowerPoint), EZLabor (ADP Timekeeping System))