Office Manager ANS · Austin, TX Full-time · On-site $22–25 / hr 1 hour ago

Emploive; Austin (TX); Hybrid; USD 28,000 - 41,000; Part time

Job summary

ANS is seeking an Office Manager to ensure smooth operations across multiple U.S. locations. This part-time role focuses on organizing workflows, coordinating facilities, and supporting a positive employee experience.

You will collaborate with vendors, manage office services, and assist with onboarding and communications, ensuring a productive environment while maintaining discretion and professional judgment.

Qualifications

• 3+ years in office management or related role.
• Experience with facilities and vendor coordination.
• Experience in hospitality or workplace experience is a plus.

Responsibilities

• Oversee office operations across multiple locations.
• Coordinate facilities, vendors, and workplace services.
• Support onboarding and employee experience.
• Maintain confidentiality with discretion and professional judgment.

Skills

Organizational skills

Time-management

Communication skills

Vendor management

Interpersonal skills

Microsoft 365

Education

High school diploma

AA/BA preferred

Tools

Microsoft 365

CRM

SharePoint

Job description

At ANS, we’re not just a consulting engineering firm—we’re a team of trailblazers shaping the future of civil, structural, and geotechnical engineering. Recognized as one of theBest Places to WorkandTop 10 Hottest Engineering Firms in the USby Zweig Reports and featured inInc. 5000’s Top 250for our staggering 1,748% growth, we’re proud of what we’ve built and where we’re headed.
We’re allergic to bureaucracy, thrive on innovation, and embrace data-driven decisions. If you love collaboration, creativity, and a fast-paced environment, we might just be your perfect match!

Why You’ll Love Working Here

• A supportive, dynamic, and innovative team culture
• Opportunities for growth and career development
• A chance to make an impact on a rapidly growing organization

About the Role

The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of their office, in offices across multiple U.S. locations. This position manages a wide range of operational and administrative tasks, contributing to a productive and positive work environment for all employees. The ideal candidate will be a highly organized, meticulous, and resourceful individual with excellent communication and interpersonal skills. This is a part-time role.

Skills

• Exceptional organizational, planning, and time-management skills.
• Strong attention to detail and commitment to high-quality execution.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to balance multiple priorities while meeting deadlines in a dynamic environment.
• Strong problem-solving skills and a proactive, solutions-oriented mindset.
• Ability to work independently and collaboratively across all levels of the organization.
• Professional judgment and discretion when handling confidential information.
• Strong customer service mindset with the ability to build positive relationships and deliver outstanding employee experience.
• Experience managing vendors, facilities, workplace services, and operational budgets.
• Demonstrated event planning and project management experience.
• Familiarity with onboarding processes and general HR practices.
• Experience with asset management, CRM, project management, or workplace technology platforms is preferred.

Education & Experience

• Minimum of 3 years of experience in Office Management, Facilities Management, Hospitality Management, Workplace Experience, or a related operational role.
• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Business Administration, Hospitality Management, Operations, or a related field preferred.

If you are ready to join a rapidly growing organization with a supportive team culture, ANS is the place for you!