Office Manager

Allied National Services; Minneapolis (MN); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

PTO

Vision insurance

Job summary

Allied National Services, a leading provider of facility maintenance services nationwide, has an exciting career opportunity for a reliable and highly organized Office Manager to join our corporate team.

The ideal candidate is a self-starter who thrives in a fast-paced, growth-oriented environment, demonstrates excellent communication and organizational skills, and can effectively support both employees and senior management.

Qualifications

• Maintains strict confidentiality and demonstrates a high level of integrity.
• Highly organized with strong attention to detail and follow-through.
• Strong analytical, critical-thinking, and problem-solving skills.
• Able to analyze data and translate findings into practical improvements.
• Takes initiative, accepts accountability, and works with minimal supervision.
• Excellent written and verbal communication skills.
• Ability to prioritize and manage multiple responsibilities and deadlines.
• Works effectively with employees, senior management, and outside partners.
• Proficient with Microsoft Outlook, Word, and Excel.
• Comfortable learning and working with multiple technology platforms and company systems.
• Able to remain professional and effective in a fast-paced environment.

Responsibilities

• Provide general administrative and operational support for the corporate office.
• Maintain accurate and confidential company and employee files and records.
• Assist Directors and senior management with administrative tasks, projects, reports, and correspondence.
• Coordinate new hire onboarding, including required documentation, E-Verify, and background checks.
• Assist with employee training, attendance tracking, scheduling, and maintenance of training records.
• Prepare reports, scorecards, and spreadsheets using Excel and company systems.
• Analyze operational data to identify trends, inefficiencies, and opportunities for improvement.
• Assist in preparing presentations and reporting for senior management, including data analysis and key results.
• Respond to internal and external phone calls, emails, and requests for administrative support.
• Help ensure required company and employee compliance documentation remains accurate and current.
• Build effective working relationships with employees, vendors, clients, and other business partners.
• Identify and help implement improvements to administrative processes and office efficiency.
• Participate in special projects and other responsibilities as assigned.

Skills

Confidentiality

Organized

Analytical thinking

Problem solving

Initiative

Communication skills

Multitasking

Vendor relationship management

Team collaboration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Job Summary

Allied National Services, a leading provider of facility maintenance services nationwide, has an exciting career opportunity for a reliable and highly organized Office Manager to join our corporate team. The ideal candidate is a self-starter who thrives in a fast-paced, growth-oriented environment, demonstrates excellent communication and organizational skills, and can effectively support both employees and senior management. This position requires strong judgment, attention to detail, confidentiality, and the ability to analyze information and identify opportunities to improve efficiency. This is a full-time, on‑site position, Monday–Friday from 8:00 a.m.–4:30 p.m.

Responsibilities

• Provide general administrative and operational support for the corporate office.
• Maintain accurate and confidential company and employee files and records.
• Assist Directors and senior management with administrative tasks, projects, reports, and correspondence.
• Coordinate new hire onboarding, including required documentation, E-Verify, and background checks.
• Assist with employee training, attendance tracking, scheduling, and maintenance of training records.
• Prepare reports, scorecards, and spreadsheets using Excel and company systems.
• Analyze operational data to identify trends, inefficiencies, and opportunities for improvement.
• Assist in preparing presentations and reporting for senior management, including data analysis and key results.
• Respond to internal and external phone calls, emails, and requests for administrative support.
• Help ensure required company and employee compliance documentation remains accurate and current.
• Build effective working relationships with employees, vendors, clients, and other business partners.
• Identify and help implement improvements to administrative processes and office efficiency.
• Participate in special projects and other responsibilities as assigned.

Qualifications & Competencies

• Maintains strict confidentiality and demonstrates a high level of integrity.
• Highly organized with strong attention to detail and follow-through.
• Strong analytical, critical-thinking, and problem-solving skills.
• Able to analyze data and translate findings into practical improvements.
• Takes initiative, accepts accountability, and works with minimal supervision.
• Excellent written and verbal communication skills.
• Ability to prioritize and manage multiple responsibilities and deadlines.
• Works effectively with employees, senior management, and outside partners.
• Proficient with Microsoft Outlook, Word, and Excel.
• Comfortable learning and working with multiple technology platforms and company systems.
• Able to remain professional and effective in a fast-paced environment.

Benefits

PTO, medical, dental and vision insurance, family/dependent medical coverage, and 401(k).

Allied National Services is an Equal Employment Opportunity and Affirmitve Action employer.

Job Type:

Full-time

Schedule:

Monday–Friday, 8:00 a.m.–4:30 p.m.

Work Location:

On‑site