Front Office Coordinator

Employment Process Group; New York (NY); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Paid benefits

PTO

401(k) match

Job summary

ANE Consulting in New York City is seeking a Front Office Coordinator to support the PMO on high-profile construction programs. The role covers front-desk duties, visitor management, meeting coordination and general administrative support in a busy, on-site office environment.

This full-time position offers a competitive compensation starting over $60,000, a benefits package, PTO and a 401(k) match, with standard hours Monday–Friday at 8:30 a.m.–5:00 p.m.

Qualifications

• Degree and 3+ years of front office coordinator experience, or 8+ years of relevant experience.
• Proficiency with Microsoft Word, PowerPoint, Outlook, and Excel.
• Strong customer service skills and excellent verbal and written communication.
• Professional, team-oriented attitude and ability to work with employees, visitors, vendors, and project stakeholders.

Responsibilities

• Front Office, Visitor & Meeting Support: greet, register, escort visitors, coordinate access and meeting setup, answer calls.
• Office Operations & Administrative Support: manage mail, packages, supplies, vendor coordination, and maintenance requests.
• Maintain PMO floorplan/database and assist with calendars and special projects.

Skills

Front office coordination

Customer service

Communication

Tools

Microsoft Office

Job description

Job Title: Front Office Coordinator

Company: ANE Consulting
Location: New York City, NY (On-site – 777 3rd Avenue, 8th Floor)
Type: Full-Time
Compensation: Over $60,000, plus paid benefits, PTO, 401(k) match & more

About ANE Consulting

ANE Consulting is a leading construction management services firm supporting large, complex, high-visibility construction projects. The Front Office Coordinator will support the Program Management Office (PMO), initially focused on AECOM-Hill GC across several multi-billion-dollar high-rise Design-Build projects.

About the Role

As Front Office Coordinator, you will support the Program Management Office and serve as the primary point of contact for visitors while keeping front-office operations and shared office areas running smoothly. This role combines front-desk, visitor, meeting, onboarding, and general office operations support in a professional, high-volume construction program environment.

The position is fully in-person at 777 3rd Avenue, 8th Floor, Monday through Friday, from 8:30 a.m. to 5:00 p.m.

Key Responsibilities

-Front Office, Visitor & Meeting Support

• Keep the front desk covered by greeting, registering, escorting, and assisting visitors.
• Coordinate visitor access, new-employee access, conference rooms, and meeting setup.
• Answer and direct calls, provide basic information, and address visitor questions and concerns.
• Support onboarding activities, including security lists, welcome emails, badges, Genea access, and first-day welcomes.
• Maintain a professional and welcoming front-office environment for employees, visitors, and project stakeholders.

-Office Operations & Administrative Support

• Oversee mail, packages, couriers, office supplies, vendor coordination, and maintenance requests.
• Maintain office equipment, coffee and water stations, kitchen areas, mail/supply room, and conference rooms.
• Perform regular office and supply sweeps to restock paper and supplies and keep shared areas organized.
• Update the PMO floorplan/database.
• Assist with calendars, printer reads, and special projects.
• Coordinate with vendors and others as needed to support smooth day-to-day office operations.

Requirements

• Degree and 3+ years of front office coordinator experience, or 8+ years of relevant experience.
• Proficiency with Microsoft Office, including Word, PowerPoint, Outlook, and Excel.
• Strong customer service skills and excellent verbal and written communication.
• Positive, team-oriented attitude and professional approach to working with employees, visitors, vendors, and project stakeholders.
• Comfortable working throughout the office, including frequent walking, restocking, and light lifting of approximately 10–20 lbs.
• Strong organizational skills and the ability to manage multiple front-office and administrative responsibilities.

What We Offer

• Compensation over $60,000, based on experience.
• Paid benefits.
• Paid time off (PTO).
• 401(k) with company match.
• Monday-Friday schedule, 8:30 a.m. to 5:00 p.m.
• Fully in-person position at 777 3rd Avenue, 8th Floor, New York City.
• Opportunity to support a Program Management Office involved with several multi-billion-dollar high-rise Design-Build construction projects.
• Direct exposure to a large-scale, high-profile construction program and professional project environment.