Office Manager and HR Liaison

Kloeckner Metals - Americas; Columbus (MS); On-site; USD 38,000 - 58,000; Full time

Job summary

Kloeckner Metals - Americas in Columbus, MS, seeks an Office Manager to oversee general office operations and serve as the on-site HR liaison. You will partner with Corporate HR on onboarding, benefits, and payroll administration, ensuring smooth daily functions for the location.

The role emphasizes efficient office systems, records management, and collaboration with clerical staff. A Bachelor's degree and at least 2 years in office management are preferred for success.

Qualifications

• 2+ years of office management experience.
• Experience in a fast-paced environment.
• Bachelor's degree or equivalent preferred.

Responsibilities

• Plan and manage office systems, layout, and supply inventory.
• Design filing and information management with retention.
• Oversee maintenance of office machinery and equipment.
• Coordinate HR onboarding and Kronos payroll for the location.
• Prepare and review operational reports and schedules.
• Analyze processes and implement improvements.
• Plan and control budgets for contracts and supplies.
• Perform other duties as assigned.

Skills

Office management

HR coordination

Kronos payroll

Budget management

Reporting

Process improvement

Education

Bachelor's degree

Tools

Kronos

Job description

Job Summary

Manages general office operations to support the company's day-to-day functions. Serves as the primary on-site point of contact for HR-related matters, partnering with Corporate HR on onboarding, benefits, and payroll administration for the location.

Job Summary

Manages general office operations to support the company's day-to-day functions. Serves as the primary on-site point of contact for HR-related matters, partnering with Corporate HR on onboarding, benefits, and payroll administration for the location.

Essential Job Functions

Office & Records Management

• Plans and manages office systems, layout, equipment procurement, and supply inventory to maintain efficiency.
• Designs and oversees filing and information management systems, including record retention, protection, retrieval, transfer, and disposal procedures.
• Oversees maintenance and repair of office machinery, equipment, and related electrical/mechanical systems.

HR Liaison Duties

• Manages office staff personnel activities, including, recruiting, HR onboarding, Kronos payroll, and vacation/benefits administration
• Coordinates activities of clerical staff, assigning and monitoring workload
• Serves as the location's resource for HR-related matters — new hires, onboarding, benefits, and safety — partnering with Corporate HR and participating in site safety committees

Operations & Reporting

• Prepares and reviews operational reports and schedules to keep management informed, identifying trends and flagging issues
• Analyzes internal processes and recommends/implements procedural or policy improvements (e.g., supply management, records disposal)
• Plans, administers, and controls budgets for contracts, equipment, and supplies
• Performs other duties as assigned

Minimum Requirements

• 2+ years of office management experience
• Experience in a fast-paced environment
• Bachelor's degree or equivalent preferred