Office Manager and HR Coordinator

Wish You Were Here Group; Scottsdale (AZ); On-site; USD 50,000 - 65,000; Full time

Job summary

Join Elephante Scottsdale, part of a vibrant hospitality group, as an Office Manager & HR Coordinator. This mixed role focuses on office operations and HR support, ensuring a welcoming environment. Ideal candidates are organized, detail-oriented, and have a passion for hospitality, thriving in a fast-paced setting.

Qualifications

• Self-starter with strong time management and hospitality growth aspirations.
• Exceptionally organized with sharp attention to detail.
• Proficient in Microsoft Office and Google Suite, HRIS systems preferred.

Responsibilities

• Manage phone and email communications, organize reservations and office events.
• Assist with onboarding and maintain employee files with discretion.
• Support HR Manager with policy rollout and employee relations.

Skills

Organizational skills

Interpersonal skills

Time management

Communication skills

Bilingual (English/Spanish)

Tools

Microsoft Office

Google Suite

HRIS systems

Job description

Description

Now Hiring: Office Manager & HR Coordinator

Location: Elephante Scottsdale, Arizona

Compensation: Competitive salary + benefits

Job Type: Full-Time | In-Person

About The Role

Elephante Scottsdale is seeking an organized, detail-oriented, and people-focused Office Manager & HR Coordinator to join our growing team. This dynamic, hybrid role is split between office operations (70%) and human resources support (30%). You'll be a key support player in creating a well-organized, welcoming, and compliant work environment.

If you're passionate about hospitality, thrive in fast-paced environments, and love bringing structure and support to daily operations, we want to meet you.

Key Responsibilities

Office Operations (70%)

• Manage phone, email, and administrative communications professionally and promptly
• Oversee and organize OpenTable reservations, VIP holds, prefix tables, and special requests
• Prepare memos, reports, and maintain essential office documentation
• Monitor and order office supplies as needed
• Train and schedule reservationists, ensuring adequate coverage and service standards
• Ensure office equipment is functioning and maintained
• Organize internal meetings, office events, and communications
  
  

Human Resources Support (30%)

• Assist with new hire onboarding and terminations in collaboration with HR
• Ensure accurate entry of employee data into Paylocity
• Maintain employee files and confidential information with discretion
• Support HR Manager in policy rollout, employee relations, and training initiatives
• Refer employee questions to appropriate HR team members (e.g., Benefits Manager)
• Ensure compliance with employment laws and company standards
  
  

Who You Are

• Self-starter with strong time management and a desire to grow in hospitality
• Friendly, approachable, and professional with excellent interpersonal skills
• Exceptionally organized with a sharp attention to detail
• Excellent verbal and written communication skills
• Proficient in Microsoft Office, Google Suite, and HRIS systems (preferred)
• Bilingual (English/Spanish) preferred
  
  

Requirements

• Must be able to stand, lift, and bend for extended periods (up to 50 lbs)
• Comfortable in a fast-paced, dynamic restaurant environment
• Ability to work flexible hours, including evenings, weekends, and holidays
  
  

You’ll Work Closely With

• General Manager & Director of Operations
• WYWHG HR Team & Department Leaders
• Operations Managers across Elephante Scottsdale
  
  

Why Join Us?

At Elephante Scottsdale, part of the Wish You Were Here Group, you’ll be part of a vibrant, growing hospitality group known for exceptional guest experiences and an innovative workplace culture. You’ll help shape the behind-the-scenes magic that keeps our team inspired and our operations running smoothly.

Ready to bring your organizational superpowers to one of the most exciting hospitality groups in the country?

Apply today and take the next step in your hospitality career.