Office Manager & Administrative Pro (Excel/QuickBooks)

PES; False Pass (AK); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Paid time off

Short Term Disability Insurance

Life Insurance

Optional Company Matched Simple IRA

Possible paid continuing education

Job summary

PES is seeking a full-time Office Manager/Administrative Assistant to report to the President. This role focuses on administrative support, bookkeeping basics, and office coordination in a relaxed, respected environment.

Responsibilities include minutes, QuickBooks processing, purchase orders, and data entry, with a Monday–Friday 8:30am–5:00pm schedule. Prior admin experience and strong Excel skills are preferred.

Qualifications

• Ability to clearly and professionally communicate with customers and staff.
• Attention to detail and strong organizational abilities.
• Accurate data entry skills.
• Experience with QuickBooks.
• Hours: Monday to Friday 8:30am-5:00pm.
• 5+ years administrative experience preferred.
• Proficient in basic Microsoft Office.
• Understand accounting principles.
• Advanced Excel skills for data handling.

Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks
• Create purchase orders and invoices
• Data-entry of customer contact information and notes
• Answer phones, filing, maintain office supplies
• Filing, maintain office supplies

Skills

Communication

Attention to detail

Data entry

Organization

Teamwork

Customer service

Tools

QuickBooks

MS Office

Excel

Job description

PES is seeking a full-time Office Manager/Administrative Assistant to report to the President. This role focuses on administrative support, bookkeeping basics, and office coordination in a relaxed, respected environment.

Responsibilities include minutes, QuickBooks processing, purchase orders, and data entry, with a Monday–Friday 8:30am–5:00pm schedule. Prior admin experience and strong Excel skills are preferred.