Office Manager

Kohler Co.; Wisconsin; On-site; USD 27,000 - 41,000; Full time

Job summary

Kohler Co. in Wisconsin is seeking an Office Manager to oversee daily administrative operations, facilities, and vendor relationships, ensuring a productive and professional work environment.

You will support onboarding, plan office events, coordinate internal communications, and assist leadership with meeting scheduling, travel, and documentation; candidates with 5+ years of related experience are encouraged to apply.

Qualifications

• 5+ years of office administration, facilities management, or office management experience.
• Experience managing vendors, budgets, and office operations.
• Experience supporting executive leaders and cross-functional teams.
• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Budget management and financial tracking experience.

Responsibilities

• Manage day-to-day office operations and administrative functions.
• Establish and maintain office procedures, workflows, and best practices.
• Coordinate office maintenance, repairs, and facility improvements.
• Ensure the office environment is safe, organized, and compliant with company policies.
• Oversee workspace planning, office moves, and seating arrangements.
• Manage relationships with building management, maintenance providers, and office vendors.
• Coordinate services such as cleaning, security, mail distribution, catering, and office equipment maintenance.
• Monitor vendor contracts and service quality.
• Ensure timely resolution of facility-related issues.
• Welcome and support visitors, clients, and new employees.
• Coordinate employee onboarding logistics, including workspace setup and equipment requests.
• Plan office events, recognition activities, and employee engagement initiatives.
• Support internal communications and office announcements.
• Provide administrative support to leadership teams as needed.
• Coordinate meetings, conference room scheduling, and special events.
• Maintain office records, contracts, and documentation.
• Support travel arrangements and expense reporting processes.

Skills

Organizational skills

Project management

Communication skills

Customer service orientation

Multitasking / prioritization

Education

Associate's or Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Teams

Outlook

Office management systems

Job description

The salary range for this position is $19.95-$29.95/hour dependent upon experience.

The Office Manager is responsible for overseeing the daily administrative operations of the office to ensure a productive, efficient, and professional work environment. This role manages office services, facilities, vendor relationships, supplies, budgets, workplace communications, and administrative support activities. Serves as a key point of contact for employees, visitors, and external partners while driving operational excellence and a positive employee experience.

Specific Responsibilities

Office Operations & Administration

• Manage day-to-day office operations and administrative functions.
• Establish and maintain office procedures, workflows, and best practices.
• Coordinate office maintenance, repairs, and facility improvements.
• Ensure the office environment is safe, organized, and compliant with company policies.
• Oversee workspace planning, office moves, and seating arrangements.

Facilities & Vendor Management

• Manage relationships with building management, maintenance providers, and office vendors.
• Coordinate services such as cleaning, security, mail distribution, catering, and office equipment maintenance.
• Monitor vendor contracts and service quality.
• Ensure timely resolution of facility-related issues.

Employee and Visitor Experience

• Welcome and support visitors, clients, and new employees.
• Coordinate employee onboarding logistics, including workspace setup and equipment requests.
• Plan office events, recognition activities, and employee engagement initiatives.
• Support internal communications and office announcements.

Administrative Support

• Provide administrative support to leadership teams as needed.
• Coordinate meetings, conference room scheduling, and special events.
• Maintain office records, contracts, and documentation.
• Support travel arrangements and expense reporting processes.

Requirements

• Associate's or Bachelor's degree in Business Administration, Operations, Human Resources, or related field preferred.
• 5+ years of office administration, facilities management, or office management experience.
• Experience managing vendors, budgets, and office operations.
• Experience supporting executive leaders and cross-functional teams preferred.
• Strong organizational and project management skills.
• Excellent verbal and written communication abilities.
• Budget management and financial tracking experience.
• Strong problem-solving and decision-making capabilities.
• Customer-service orientation and relationship-building skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, Teams, Outlook, and office management systems.

Applicants must be authorized to work in the US without requiring sponsorship now or in the future.